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THE HIMACHAL PRADESH CO-OPERATIVE SOCIETIES RULES 1971
Total Sections154
Enactment Date19th July, 1969
Act Year1971
Enforcement Date25th may, 1971
State Act or Centralstate
Contributor NameMedha Shukla
ASSN 42303

Intro

CHAPTER - I

Short title - (1) These rules may be called the Himachal Pradesh Co-operative Societies Rules, 1971.

Definitions - In these rules, unless there is anything repugnant in the subject or context,-

‘the Act’ means the Himachal Pradesh Co-operative Societies Act, 1968 (Act No. 3 of 1969);

‘section’ means a section of the Act;

‘borrowed capital’ means the total of loans, deposits and other borrowings of a Co-operative Society;

‘member’ includes delegates of members referred to in the proviso to section 31;

‘owned capital’ means the total of paid up share capital and accumulated Reserve Fund and other funds and undistributed profits minus accumulated losses of a Co-operative Society;

‘schedule’ means the schedule of forms appended to these rules;

‘Secretary’ means a person, who, subject to the control of the Managing Committee, has the management of affairs of a Co-operative Society, and includes a member of a Managing Committee or any other person discharging the duties of a Secretary by whatever name called and whether under a contract of service or not. The term Secretary shall also include ‘Manager’;

‘working capital’ means the total owned capital plus the borrowed capital (minus the amount of the owned capital or borrowed capital invested in the fixed assets);

‘share capital’ means the subscribed share capital including Government share capital;

‘relative’ includes any one related to the person concerned or his wife, his son/daughter or his son’s wife or daughter’s husband through a common ancestor not more remote than a grand father or any one married to a person so related;

the term ‘Chairman’ shall also include ‘President’, and the term Vice-Chairman, the ‘Vice-President’

‘decree’ means any order, decision or award referred to in section 87;

‘decree holder’ means any person holding a decree as defined in clause (xii) above;

1.


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‘maximum credit limit’ means the extent to which a Co-operative Society may receive deposits and loans from members and non-members;

‘paid up share capital’ means such portion of the share capital as actually paid up;

‘Recovery Officer’ means a person empowered to exercise the powers of the Registrar under section 87 of the Act.

‘sale officer’ means a person empowered by the Registrar, by general or special order, to attach and sell the property of a judgement debtor or to execute any decree by attachment,and sale of property;

‘agenda’ means a statement of business to be transacted in the general meeting, the Managing Committee (by whatever name called) meeting and Execute Committee meeting;

1‘defaulter’ means a member of a society who fails to repay any loan, advance, cash, credit limits, sum or interest there on accrued due to the society, financing bank within the time fixed for repayment or the time limit, if any, fixed in the bye-laws;

‘secondary society’ is a society of which at least one member is a Co-operative Society;

‘primary society’ means a society which does not enrol societies as its members;

‘apex society’ means a secondary society the area of operation of which extends to the whole of the territory of Himachal Pradesh, or even beyond;

‘person’ shall also include a Co-operative Society registered under the Act;

‘Managing Director’, ‘Executive Officer/Chief Executive Officer’, ‘Accounts Officer’ and ‘Assistant Manager’ where elected or appointed in any society shall be officers within the meaning of ‘officer’ under sub section (11) of section 2 of the Act;

‘judgement debtor’ means a person against whom a decree has been obtained;

‘Near relation’ means any one related to the member of a society or his or her spouse being -

brother or sister of either of them; or

step-brother or step sister of either of them; or

father or mother of either of them; or

son or daughter of either of them;


Amended on November 20, 1979.


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‘legal practitioner’ means a legal practitioner as defined in Section 3 of the Legal Practitioners Act, 1879.

1”(xxviii) ‘Representative’ means a member of the managing commit-tee of a society authorized by it to represent his/her Society in the deliberation of managing committee or general house of other society “.

CHAPTER - II

REGISTRATION OF CO-OPERATIVE SOCIETIES AND THEIR

BYE-LAWS

Appointment of officers to assist the Registrar -

2(1) Subject to the provisions of sub-section (1) of section 3 of the Act, the State Government may appoint officers of the following categories to assist the Registrar, namely :-

Additional Registrar of Co-operative Societies;

Joint Registrar of Co-operative Societies;

Deputy Registrar of Co-operative Societies;

Assistant Registrar of Co-operative Societies;

Such other categories of officers as may be notified by the Government from time to time; and

The officers appointed to assist the Registrar shall, within such areas as the State Government may specify, exercise such powers and perform such duties conferred and imposed on the Registrar by or under the Act and these rules as the State Government may, by special or general order, direct”.

The Rule lays down that The Additional Registrars, Joint Registrars, Deputy Registrars, Assistant Registrars and other persons appointed to assist the Registrar on whom powers of the Registrar are conferred shall be assistants to the Registrar Co-operative Societies.

4. Documents accompanying the form of Application for Registration - The application for registration shall be in the form prescribed in the schedule and accompanied by three copies of by-laws and such other documents as may be prescribed by the Registrar from time to time. Such copies of bye-laws shall bear the signatures of not less than two of the applicants duly authorised by the members of the proposed Co-operative Society.



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Registration of a Society and refusal to register -

After the Registrar is satisfied, he may register the society, and its bye-laws containing its full postal address. A certificate of registration containing registration number, the date of registration, and the registered name, and address, of the society shall be issued to the society along with a copy of the registered bye-laws.

It shall also be within the competence of the Registrar, before registering a society, to make such additions or alterations in the draft bye-laws, submitted with the application, for registration as he may deem fit provided that the written consent of two-thirds of the applicants is obtained to such additions or alterations.

The rule empowers the Registrar to make certain alterations in the draft bye-laws when submitted to him for registration. But the alterations are subject to teh approval of two-thirds majority of the applicants.

Person to whom an order refusing the registration of a Co-operative Society may be sent by the Registrar - The applicants of the proposed Co-operative Society shall intimate while sending the application for registration, the name and address of one of the applicants to whom the order passed by the Registrar under Sub-section (4) of Section 8 shall be communicated through registered post, together with the reasons of refusal.

Appeal against refusal of registration - Where an application for registration of Co-operative society is rejected by the Registrar, the appeal, if made, shall be signed by all the persons joining the application for registration:

Provided that where the application for registration has been signed by more than ten persons the appeal shall be signed by at least two-thirds of the persons joining the application for registration.

8. Procedure to be followed for amendment of the bye-laws of a society -

Bye-laws may be made, altered or abrogated by a resolution passed at a general meeting of the society :

Provided that :-

due notice of any proposal to make, alter or abrogate the bye-laws is given to all the members in accordance with the bye-laws;

1’(b) the resolution is passed by not less than two - thirds of the members present at the general meeting at which quorum shall be present as per rule 30 ;’


1. Amended vide notification No.Coop. A(3)-1/99-Vol.-I dated 25-7-2006 published in Rajpatra dated 27-7-06


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a copy of existing bye-laws indicating the alterations proposed to be made, and three copies of the proposed amendments signed by two officers of the society, duly authorised, in this behalf are submitted to the Registrar with the copy of the resolution accompanied by :-

a statement of the Secretary of the society that the provisions of clauses (a) and (b) above have been fully complied with :-

an application from the Secretary that the change in the bye-laws be registered.

࿿࿿࿿_x0010__x0017_Notwithstanding anything contained in sub-rule (1) above, the State Government by a general or special order in writing, may alter or modify the conditions laid down above in respect of secondary societies and financing banks.

The rule specifically provides for a due notice of proposal to amend bye-laws to all the members of the society. Every resolution concerning amendment of bye-laws shall have to be carried out by not less than two-thirds of the members present in the general meeting, convened for the purpose.

Under the rule application for registration of amendment shall be made by the Secretary to the Registrar. The application shall also be accompanied by the following documents :-

a copy of the existing bye-laws;

three copies of the proposed amendments which shall be signed by atleast two officers of the society duly authorised in this behalf by the general body meeting;

registration certificate if the amendments relate to the change in name or liability of the society;

certificate to be furnished by the Secretary of the Society;

that the amendments in the bye-laws have been made in the general meeting of the society in which quorum was present or in an adjourned general meeting of the society;

that due notice to al the members alongwith agena (i.e. amendment of bye-laws) was given.

࿿࿿࿿_x0010__x0017_Subject matter of bye-laws -

࿿࿿࿿_x0010__x0017_A society shall make bye-laws in respect of the following matters:-

name and the registered address;


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area of operation;

the objects for which the society is established;

the qualifications for membership, and the terms of admission of members;

nature and the extent of the liability of members;

withdrawl and expulsion of members and the payments if any, to be made to such members;

transfer of shares or the interest of such members;

manner of raising funds;

general meeting and the procedure and the powers of such meeting;

appointment, suspension, and removal of the officers of the society and the members of the managing committee or the board of directors;

constitution of the committee, or board of directors, or sub-committee and the procedure of holding its meetings, and as regards its powers and duties;

powers and duties of the officers of the society;

disposal of profits;

imposition of fines and penalties on members on consequences of the failure of any member to pay the sum due.

The bye-laws of the Co-operative Society may further provide for such matters as are incidental to the organisation of the Society, and the management of its business.

࿿࿿࿿_x0010__x0017_Change of liability -

The prior approval of the Registrar for change of liability of a society under sub-section (1) of section 13, shall be obtained by the committee by a resolution.

When a Co-operative Society resolves to change its form of liability under sub-section (2) of section 13, it shall adopt a proposal for such amendment of its bye-laws, as may be consequential and necessary for the safe conduct of its business, and submit an application in the manner provided in rule 8 for registration of such amendments.

The notice required under sub-section (2) of section 13 shall be issued under a certificate of posting in the form to be determined by the committee.


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CHAPTER - III

MEMBERS OF CO-OPERATIVE SOCIETIES, THEIR RIGHTS AND

LIABILITIES

࿿࿿࿿_x0010__x0017_Conditions of membership of individuals -

No person shall be eligible for admission as a member of the

society if he :-

is an applicant to be adjudicated a bankrupt or an insolvent or is an uncertified bankrupt; or is an undischarged insolvent; or

has been sentenced for any offence involving moral turpitude and such sentence has not been reversed, or has not been pardoned; or

is a minor, except when he happens to be minor heir, or nominee of a deceased member ; or

is of unsound mind; or

is not a resident of the area of operation of the society, for the last six months; or

carries on business similar to that conducted by the society of which he wishes to become a member; or

does not fulfil such other conditions as specified in the bye-laws of the society;

A member of a society shall cease to be its member if he -

applies to be adjudicated, or is an adjudicated bankrupt, or an insolvent; or

is sentenced for any such offence as is prescribed in clause (b) of sub-rule (1) above; or

becomes of unsound mind; or

1”(d) leaves his residence in the area of operation of the society and the management of the society has informed him about the termination of his membership;”

begins to carry on the business similar to that conducted by the society of which he is a member; or

ceases to fulfill such other conditions as specified in the bye-laws for being a member of the society.

A member of a society may be expelled from membership for such other reasons also as may be specified in the bye-laws.

࿿࿿࿿_x0010__x0017_Restriction on re-admission of expelled members - No member of a society who has been expelled under the provisions of its bye-laws shall be eligible for re-admission as a member of that society, or for admission as a


1. Amended vide notification No.Coop. A(3)-1/99-Vol.-I dated 25-7-2006 published in Rajpatra dated 27-7-06


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member of any other society, for a period of two years from the date of such expulsions:

Provided that the Registrar, may, in special circumstances, sanction the re-admission or admission, within the said period of any such member, as a member of the same society or of any other society, as the case may be.

In case any member is expelled by the Managing Committee of a Co-operative Society from its membership in accordance with the bye-laws, the rule prohibits his re-admission in the same society, for a period of two years from the date his membership ceases as a result of his expulsion. The Registrar, however, is empowered to grant admission or re-admission to such expelled member before the expiry of two years under very special circumstances.

࿿࿿࿿_x0010__x0017_Membership in two credit societies prohibited -

No person being a member of a credit society, or of a society which advances loans, except a co-operative land development bank, or financing bank, shall be a member of any other credit society or of such society, as advances loans to its members without the general or special sanction of the Registrar.

Where a person has become a member of two societies, as referred to in sub-rule (1), without the prior sanction of the Registrar, either or both of the societies shall be bound to remove him from membership upon a written requisition from the Registrar to that effect.

The rule debars membership of an individual in two or more credit co-operative societies or in societies the objects of which also include provision of loans to its members. This rule shall not apply in cases where an individual is a member of credit society and at teh same time member of Land Mortgage Bank or a society which provides long term credit to its members. The rule further empowers Registrar to grant membership to an individual in two or more credit societie under special circumstances.

If without prior permission of the Registrar a person obtains membership of two or more credit societies both or either of the societies shall be bound to remove the member from their rolls on the written direction of the Registrar.

1.“14. Admission of members before General meeting of a Co-operative Society - No Co-operative Society shall admit members fifteen days prior to the date of its annual general meeting, or a special general meeting called to hold elections to the Managing Committee.


1. Amended vide notification No.Coop. A(3)-1/99-Vol.-III dated 17-2-2009 published in Rajpatra dated 18-2-09


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࿿࿿࿿_x0010__x0017_Disposal of application for admission of members -

A Co-operative Society shall dispose of an application received for admission as a member as early as possible and in no case later than the expiration of a period of 30 days from the date of receipt of the application by the society. In case of refusal to admit, such society shall communicate its decision together with reasons therefore to the applicant.

If no decision has been taken and communicated to the applicant within the period specified in sub-rule (1) the applicant shall be deemed to have been refused the admission to membership.

The applicant who has been refused admission under sub-rule

(1) or (2) he shall have the right of appeal to the Registrar; whose decision in the matter shall be final.

The management of a society is bound to dispose of an application for admission as member, within 30 days from its receipt. In case the admission is refused the management shall have to intimate the rasons, of rejections to the applicant, who may prefer an appeal to Registrar, whose decision on the matter shall be final. If the management fails to dispose of the application within the specified period, the admission shall be deemed to have been disallowed.

࿿࿿࿿_x0010__x0017_Procedure for admission of joint members - A society may admit joint members, provided they make a declaration in writing that the person whose name stands first in the share-certificate, or the member register, and in case of his death person mentioned next in the said certificate or the register, as the case may be, shall have the right to vote, and all the liabilities will be borne jointly and severally by them as provided in the Act, rules and bye-laws.

࿿࿿࿿_x0010__x0017_Withdrawl of membership -

Subject to the provisions of the Act, and the rules and the bye-laws of the society, a member may withdraw from the society after giving three months’ notice to the Secretary of the society as regards his intention to resign from membership of the society.

No resignation of membership shall be accepted by the society unless the member has paid in full his dues, if any, to the society, and has also cleared his liability, if any, as surety to any other member or otherwise.

The withdrawl from membership shall also be subject to such restrictions regarding the maximum amount of share capital that can be refunded in a year, or as may have been provided for in the Act, the rules or bye-laws of the society.


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࿿࿿࿿_x0010__x0017_Any member, whose resignation has been accepted by the society, or a member who has been expelled from membership, or any heir or legal representative of a deceased member, may demand refund, of the share capital held by such member or deceased member and the society shall subject to the provisions of section 23 and 24 and subject to the provisions of the bye-laws, refund the amount within six months from the date of acceptance of the resignation, or expulsion, or as the case may be, or the date of demand made by the heir or legal representative of the deceased member :

Provide further that such withdrawl of shares at any time shall not exceed five per cent of the aggregate paid up share capital of the society, excluding Government contributions, as it stood on the 1 “31st March”, of the preceding co-operative year.

Irrespective of what is contained in the foregoing sub-rules of this rule, the share capital subscribed by the State Government in a Co-operative Society or by a Central or Apex Co-operative Financing Institution will be retired in such a manner, and during such period as may be determined by the Registrar from time to time.

࿿࿿࿿_x0010__x0017_Procedure for calculating the value of the share or interest of a member-

Where a Co-operative Society has to make a refund of the value of a share, under the Act and the rules, the value of the share shall be deemed to be equal to the amount paid up on the share:

Provided that where a portion of the assets is estimated to be bad or doubtful in the latest audited balance-sheet, and is not covered by funds created out of profits, the managing committee may, for the purpose of such payment, reduce the value of the share in the same proportion as the aggregate amount of assets which are not bad and doubtful less the amount of outside liabilities, bears to the paid up share capital :

2[“Provided further that the member affected shall be given an opportunity of being heard before the reduction of the value of the share as contemplated in the first proviso is made.”]

EXPLANATION TO THE PROVISO

Value of each share to be refunded.

(Total assets-Bad and doubtful assets)-Outside liabilities

x Face value of a share

Total amount of share capital paid up

࿿࿿࿿_x0010__x0017_Amended vide notification No.Coop. A(3)-1/99-Vol.-I dated 25-7-2006 published in Rajpatra dated 27-7-06

࿿࿿࿿_x0010__x0017_Amended on 20th June, 1981 and 8th August, 1981


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Where a transfer of share or interest is made, the value of the share or interest shall be deemed to be the sum actually paid by the member for the acquisition of such share or interest.

࿿࿿࿿_x0010__x0017_Calculations of the sums due other than share and interest - All sums other than share or interest due to a member under section 25 shall not exceeds the actual amount received by the society.

࿿࿿࿿_x0010__x0017_Nomination -

Every member of a society shall nominate a person, or persons, to whom his share, or interest, referred to in section 23 of the Act, or such sums out of such interest as may be specified by

the member, shall, on the death of the member, be transferred or paid as laid down in the bye-laws.

࿿࿿࿿_x0010__x0017_Such nomination may from time to time, be revoked or modified by the member.

࿿࿿࿿_x0010__x0017_The number of persons who may be nominated by a member shall not exceed the number of shares held by the member.

࿿࿿࿿_x0010__x0017_When a member of a society nominates more than one persons, he shall, as far as practicable, specify the amount to be paid or transferred to each nominee in terms of whole shares, and the interest accruing thereon.

࿿࿿࿿_x0010__x0017_The record of nominations shall be kept by a society in such manner as may be laid down in the bye-laws.

1“(6) the Secretary of the society shall inform the fact of nomination along with factual position of assets and liabilities of the deceased member.”

࿿࿿࿿_x0010__x0017_Vote of representatives of societies - A society which is a member of another society may appoint one or more of its members as may be prescribed in the bye-laws, not disqualified for such appointment under any rule or bye-laws to vote in the affairs of such other society.

࿿࿿࿿_x0010__x0017_Expulsion of members - Any member who has been persistently defaulting payment of his dues, or has been failing to comply with the provisions of the bye-laws, or other matters in connection with his dealings with the society, or has done other acts deterimental to the interest or proper working of the society, may be expelled from the society. The expulsion from membership may involve forfeiture of shares held by the member.

The rule empowers the Managing Committee of the Society to expell any member of the society who persistently defaults payment of dues or contravenes the provisions of the bye-laws or commits other acts which are


1. Inserted vide notification No.Coop. A(3)-1/99-Vol.-I dated 25-7-2006 published in Rajpatra dated 27-7-06


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detrimental to the interest of the society. The expelled member may represent to the Registrar against expulsion order of the society, and the decision of the Registrar, thereon shall be final.

࿿࿿࿿_x0010__x0017_Procedure of expulsion of members -

Where any member of a society proposes to bring a resolution for the expulsion of any other member, he shall give a written notice thereof, to the Chairman of the society. On receipt of such a notice, or when the committee itself decides to bring in such resolution, the consideration of such resolution shall be included in the agenda for the next general meeting, and a notice thereof shall be given to the member against whom such a resolution is proposed to be brought, calling upon him to represent at the general meeting, to be held not earlier than a period of one month from the date of such notice, and to show cause against expulsion to the general body of members.

After hearing the member, if he is present, or after taking into consideration any written representation which he might have made, the general body of members shall proceed to consider the resolution.

When a resolution passed in accordance with sub-rule (1) is sent to the Registrar, or otherwise brought to his notice, the Registrar may consider the resolution, and after making such enquiries as he may deem fit, give his approval and communicate the same to the society and the member concerned. The resolution shall be effective from the date of such approval by the Registrar.

࿿࿿࿿_x0010__x0017_Members to furnish information as to their financial position -

For purposes of section 30 of the Act, a member of a society or an applicant for membership of a society as the case may be, shall furnish information as to his financial position, and alienation of his immovable property in such form as may be determined by the Registrar.

CHAPTER - IV

MANAGEMENT OF CO-OPERATIVE SOCIETIES

࿿࿿࿿_x0010__x0017_Powers of General Meeting -

Without prejudice to the provisions of section 32 the general meeting shall have the powers to transact the following business:-

fixing of maximum credit limit of the society, subject to the approval of the Registrar;


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࿿࿿࿿_x0010__x0017_fixing of the M.C.L. of each member;

࿿࿿࿿_x0010__x0017_consideration of Audit and Inspection notes;

࿿࿿࿿_x0010__x0017_confirmation of the newly admitted, fined, suspended, resigned members on the roll of the society by the committee;

࿿࿿࿿_x0010__x0017_review of the working of the managing committee;

࿿࿿࿿_x0010__x0017_review of the loans and advances made to and the defaults thereof, if any, made by the members of the committee and their relatives, and the action taken against such defaults by the committee.

1”(2) Every resolution at a general meeting shall be decided by a majority of votes of the members present, and as laid down in the Act, and if the votes be equal the Chairman shall have a second or casting vote.”

It shall be incumbent on the Secretary of the society to bring to the notice of the Registrar the names of the defaulter members of the Managing Committee together with the amount outstanding against each, and also the action suggested against them under clause (f) of sub-rule (1) by the general house within 30 days after the holding of general body meeting.

࿿࿿࿿_x0010__x0017_Annual General Meeting - A general meeting of every Co-operative Society, to be called annual general meeting, shall be held within 15 months from the date of its registration, and thereafter as provided in section 32 of the Act. The original general meeting held for the purpose of forming and applying for registration of a proposed society shall be deemed to be a regular general meeting under section 32 of the Act.

The rule lays down the time within which the annual general meeting is to be convened after registration of the society.

࿿࿿࿿_x0010__x0017_Power to call Annual General Meeting - If the annual general meeting of a society is not called in accordance with the provisions of section 32 of the Act, the Registrar may authorise any person subordinate to him to call the annual general meeting, and the person so authorised shall have all the powers and functions of the officer of the society authorised to convene such annual general meeting under its bye-laws.

࿿࿿࿿_x0010__x0017_Notice of General Meeting-

A general meeting shall be convened by the Managing Committee or President or under its, or his direction by the Secretary/Manager.

࿿࿿࿿_x0010__x0017_Amended vide notification No.Coop. A(3)-1/99-Vol.-III dated 17-2-2009 published in Rajpatra dated 18-2-09.


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Unless otherwise provided in the bye-laws a notice of the meeting stating the place, date and hour of the meeting together with the agenda shall be given to every member at least ten clear days before the date of the meeting, in the manner prescribed by the Registrar.

࿿࿿࿿_x0010__x0017_Special General Meeting - At a special general meeting, no business other than that specified in the agenda issued with the notice under sub-rule

(2) of rule 28 shall be discussed.

࿿࿿࿿_x0010__x0017_Quorum of General Meeting -

1“(1) The quorum for general meeting shall be one third of the total number of members or 50 whichever is less if the membership is upto 500 members and one third of the total number of members or 100 whichever is less if the membership is above 500 on the date of notice of the meeting”.

No business shall be transacted at any meeting unless there is a quorum at the time when the business of the meeting is due to commence.

2“(3) If within one hour from the time appointed for the meeting, a quorum is not present, the meeting shall stand adjourned to such suitable time on the same day, as the Chairman or in his absence the Vice-Chairman and in the absence of both, the Secretary may declare in the meeting so adjourned provided that.”

3 “(a) a quorum of one fifth or thirty; whichever is less; of the total number of members on the date of the meeting, so adjourned shall be necessary.”

that a meeting which has been called on requisition under clause (a) of sub-section (1) of section 33 shall not be adjourned but dissolved, and

the meeting where the quorum declines after its proceedings have started shall be deemed to be a meeting with appropriate quorum.

In the general meeting of a society where the Government is not a shareholder, the nominee of the Registrar shall be called to observe the proceedings of such a meeting.

࿿࿿࿿_x0010__x0017_Chairman of the General Meeting -

The Chairman or in his absence the Vice-Chairman of a society, or in the absence of both, a member elected by the members present at the

1. Amended vide notification No.Coop. A(3)-1/99-Vol.-III dated 17-2-2009 published in Rajpatra dated 18-2-09. 2 . -do-

3 . -do-


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meeting, shall preside over the meeting till the general meeting elects a new Chairman.

The Chairman of the general meeting shall maintain order in the meeting, and shall control and conduct the proceedings, in such a manner, as may be conducive to expeditious and satisfactory disposal of business. He shall decide all points of order and his decision on such points shall be final.

࿿࿿࿿_x0010__x0017_General Meeting by Delegates -

A Co-operative Society with a membership of 1,000 (one thousand) or more shall, and if the bye-laws so provide a Co-operative Society with a membership of 500 or more, but less than 1,000 may hold its general meeting by calling representatives (hereinafter referred to as delegates) of areas or sections instead of summoning all the members in person.

One delegate shall be elected for every 10 members or major fraction thereof.

No person shall be qualified to be elected as a delegate who is not a member, and who is not over 21 years of age.

1“(4) The delegates shall hold office and attend all general meetings for five years or till fresh delegates are elected in their places whichever is earlier.”

࿿࿿࿿_x0010__x0017_Each delegate shall have one vote.

࿿࿿࿿_x0010__x0017_A member shall cease to be a delegate if he :-

ceases to be a member of the society, or

resigns his office as a delegate.

࿿࿿࿿_x0010__x0017_A casual vacancy in the office of a delegate in any area, or section, shall be filled by election by members in the area or section concerned.

2“(8) The delegates shall transact business as provided in section 31 of the Act read with rule 25 other than election of managing committee.”

࿿࿿࿿_x0010__x0017_Division of area of a society for election of the delegates -

The managing committee, subject to the approval of the Registrar, shall divide the area of operation of the society into convenient areas or sections for the purpose of election of delegates.

The division of the area of operation of a society, under sub-rule

࿿࿿࿿_x0010__x0017_Amended vide notification No.Coop. A(3)-1/99-Vol.-I dated 25-7-2006 published in Rajpatra dated 27-7-06.

࿿࿿࿿_x0010__x0017_-do-


- 16 -

(1) shall be duly notified to all members, and a member in a particular area, or section, shall be entitled to vote in the election of the delegates only for that particular area or section.

34. Regulations to be framed by Managing Committee - The managing committee shall, subject to the approval of the Registrar make regulations to provide for all matters relating to the election of delegates and in particular for-1“(a) the manner of nomination, election and removal of delegates” ;

the total number of delegates to be elected and the number of delegates to be elected from each area or section in accordance with sub-rule (2) of Rule 33.

࿿࿿࿿_x0010__x0017_Minutes of the General Meeting -

Every Co-operative Society shall keep the minutes of general meetings in a separate book kept for this purpose.

The minutes of the meeting shall be drawn up and signed by the Chairman at the close of the agenda of the meeting and the same shall be confirmed by the general house then and there.

Until the contrary is proved, every meeting of a society, in respect of the proceedings whereof minutes have been so recorded, shall be deemed to have been duly called and held.

࿿࿿࿿_x0010__x0017_2“Voting in the General Meeting on resolution tabled and in the election to the committee”;

࿿࿿࿿_x0010__x0017_Expect as provided in the Act or these rules or the bye-laws the resolution which is put to the vote of the General meeting shall be decided by a majority of votes.

3”(2) A member who is defaulter for any debt or dues, directly or indirectly of the society shall be debarred from exercising the right of vote in the annual or special general meeting or in the election to the committee :

Provided that a reasonable opportunity shall be afforded to a member to clear his dues within thirty days by the Society by issuing a notice before declaring him a defaulter.”

࿿࿿࿿_x0010__x0017_Election of committee - Notwithstanding anything contained in the foregoing rules, the members of the managing committee of a Co-operative Society shall be elected in accordance with the rules given in Appendix ‘A’.

࿿࿿࿿_x0010__x0017_Constitution of Managing Committee -

The managing committee of a Co-operative Society shall be constituted by :-

࿿࿿࿿_x0010__x0017_Amended vide notification No.Coop. A(3)-1/99-Vol.-I dated 25-7-2006 published in Rajpatra dated 27-7-06.

࿿࿿࿿_x0010__x0017_Amended vide notification No.Coop. A(3)-1/99-Vol.-III dated 17-2-2009 published in Rajpatra dated 18-2-09

࿿࿿࿿_x0010__x0017_-do-


- 17 -

1“(a) election from amongst the members of the Society;”

࿿࿿࿿_x0010__x0017_appointment by the Registrar in the manner provided in Rule 39;

࿿࿿࿿_x0010__x0017_nominees of the Government under section 35 of the Act; and

࿿࿿࿿_x0010__x0017_nominees of the other Co-operative Societies as provided in the bye-laws.

࿿࿿࿿_x0010__x0017_The managing committee of a society shall have not less than five nor more than twenty-one members, including the Government nominees, as may be fixed in the bye-laws.

2”(3) The terms of the Managing Committees constituted under sub-rule (1) shall be five years.”

3“Provided that if outgoing managing committee fails to initiate election process 90 days prior to completion of its tenure, the Registrar shall appoint Administrator under section 37 of the Act and the Administrator so appointed shall conduct election of managing committee wihtin six months of his appointment.”

4“(4) The committee shall, as soon as may be possible, elect from among its members a President, Vice President and such other officers as are specified in the bye-laws:

Provided that where the State Government:-

࿿࿿࿿_x0010__x0017_has subscribed to the share capital of a Cooperative Society; or

࿿࿿࿿_x0010__x0017_has assisted indirectly in the formation or augmentation of the share capital of a co-operative society as provided under Section 48; or

࿿࿿࿿_x0010__x0017_has guaranteed the repayment of principal and payment of interest on loans and advances to a society, to the extent of fifty lacs rupees or more, the State Government may, notwithstanding anything contained in the Rules or bye laws of the Society, appoint one of the members nominated under section 35 as Chairman of the committee of such Society:

Provided further that a person so appointed as Chairman, shall hold office during the pleasure of the State Government.”

A casual vacancy in the office of an elected member shall be filled up by co-option from amongst the members of the society

࿿࿿࿿_x0010__x0017_Amended vide notification No.Coop. A(3)-1/99-Vol.-III dated 17-2-2009 published in Rajpatra dated 18-2-09

࿿࿿࿿_x0010__x0017_Amended vide notification No.Coop. A(3)-1/99-Vol.-II dated 25-7-2006 published in Rajpatra dated 27-7-06

࿿࿿࿿_x0010__x0017_Amended vide notification No.Coop. E(S)-1/2000 dated 2-112000 published in Rajpatra dated 2-12-2000

࿿࿿࿿_x0010__x0017_Amended vide notification No.Coop. A(3)-1/99-Vol.-III dated 17-2-2009 published in Rajpatra dated 18-2-09


- 18 -

by the managing committee. The managing committee member so co-opted shall qualify all the conditions laid down in the rules for membership of the committee of a society and shall retire within 90 days or at the next annual general meeting, whichever is earlier, and the vacancy thus caused shall be filled up at such meeting by election of a managing committee member in whose place the vacancy originally occurred.

Any dispute relating to the election to a committee of a member or an officer shall be referred to the Registrar under section 72 of the Act within 30 days from the date of declaration of the result of such election.

࿿࿿࿿_x0010__x0017_Appointment of Managing Committee member by the Registrar -

Notwithstanding any limits prescribed in the bye-laws, in order to represent appropriate interests, the Registrar shall have powers to appoint an additional number of members for the Managing Committee, not exceeding one-third of the number of elected members;

Provided that the total number of committee members so appointed or nominated and elected under clauses (a), (b), (c) and (d) of sub-rule (1) of rule 38 shall not exceed the maximum limit laid down under sub-rule (2) of rule 38.

1(1-A) “Out of the persons appointed under sub-rule (1) one shall be a person belonging to scheduled castes, one belonging to scheduled tribes and the remaining, if any, representing other appropriate interests including the interests of women, unless a member each belonging to the scheduled castes and scheduled tribes and representing other interests has already been elected on such Committee.”

2(2) “The members so appointed under sub-rules (1) and (1-A) shall hold office till the next election of the Managing Committee or till another person is appointed in his place, whichever is earlier and shall have the right to vote. The Registrar shall either confirm their membership to the committee or shall appoint other persons in their place for the next term of the Committee”.

Managing Committee members appointed under this rule may or may not be the members of the society but should have all the qualifications prescribed for membership of a Co-operative Society and the managing committee.


࿿࿿࿿_x0010__x0017_Amended on 27th April, 1976

࿿࿿࿿_x0010__x0017_-do-


- 19 -

࿿࿿࿿_x0010__x0017_If a vacancy occurs in the office of an appointed member on the managing committee the vacancy shall be filled up by an appointment by the Registrar, and not by co-option.

1*“39-A. Qualifications, experience and manner of nomination of

Government nominees on the Committees of the Societies - The State Government or any authority specified by the State Government by a notification under section 35 of the Act, shall nominate members on the Committees of Societies, from amongst the following persons :-

࿿࿿࿿_x0010__x0017_in case of an Apex Society, sitting MLA’s or Ex-MLA’s or eminent publicman associated with Co-operative movement at least for 5 years in the State or Officers of the State Government not below the rank of Class-I Officers associated with the objectives of the Co-operative Society concerned; for 5 years;

࿿࿿࿿_x0010__x0017_in case of a secondary society, sitting MLA’s or Ex-MLA’s or eminent publicman associated with Co-operative movement atleast for 5 years in the State or Officer of the State Government not below the rank of Class-II Officers associated with the objectives of the Co-op. Society concerned;

࿿࿿࿿_x0010__x0017_in the case of Primary Co-op. Society, the persons to be nominated will be eminent publicmen belonging to the area of operation of the society and actively associated with the Co-op. movement or Government Officials associated with the objectives of the society concerned having atleast two years experience on the respective post;

Provided that the members so nominated by the Government through notification, issued from time to time will be entitled to function on the Managing Committee of the society concerned with effect from the date of publication in the official Gazette of their nomination :

Provided further that the persons other than Government Officials so nominated shall cease to be members of Managing Committee after expiry of the tenure of elected Managing Committee unless the Government directs otherwise.

40. Proportion of individuals and societies for constituting committee - In a Co-operative Society, the membership of which is not exclusively confined to individuals, the representation of individuals and societies on the committee and the general body shall be such as may be laid down in the bye-laws of the Co-operative Society.

1. *Added by Notification No. Co-op. A(3) 1/86(s) dated 8-7-1987, Published in the Rajpatra, Himachal Pradesh, as required under Article 348(3) of the Constitution of India


- 20 -

࿿࿿࿿_x0010__x0017_Disqualification for membership of committee -

No person shall be eligible for appointment, or election as member of the committee of any society, if he :-

is an applicant to be adjudicated a bankrupt or is an insolvent or an uncertificated bankrupt or an undischarged insolvent; or

has been sentenced for any offence other than an offence of a political character or an offence not involving moral delinquency, such sentence not having been reserved or the offence pardoned; or

is of unsound mind; or

1“(d) a paid employee of the society or of any other Co-operative Society :

Provided that this condition shall not apply for election of a member for the managing committee of the Society of the employees of a Co-operative Society or its representative in other society or”

is in the same line of business as conducted by the society; provided that if any question arises whether a person is or is not in the same line of business, the question shall be referred to the Registrar and his decision shall be final; or

is concerned with the profits of any contract entered with the society except in transactions made with the Society as a member in accordance with the objects of the Society as stated in the bye-laws, provided that if any question arises whether a person is or is not so concerned with the profits of any contract, the question shall be referred to the Registrar and his decision shall be final; or

࿿࿿࿿_x0010__x0017_is except with the sanction of the Registrar, already the member of the committee of any other society of the same type; or

࿿࿿࿿_x0010__x0017_has been sued in arbitration in a society, and the award given against him stands unsatisfied wholly or partially; or

(i) is, a near relation of a paid employee of the society, provided that if any question arises whether a person “has associated himself with the appointment of a near relation in the services of

࿿࿿࿿_x0010__x0017_Amended vide notification No.Coop. A(3)-1/99-Vol.-I dated 25-7-2006 published in Rajpatra dated 27-7-06.

࿿࿿࿿_x0010__x0017_Added by Notification No. Co-op A(3) 1/86 (s) dated 8-7-1987, Published in the Rajpatra, Himachal


Pradesh, as required under Article 348(3) of the Constitution of India.


- 21 -

the society concerned,” the question shall be referred to the Registrar and his decision shall be final; or

1(ii) deleted.

2(j) “is a defaulter of any Society/Government/Board/Corporation /Bank or any other statutory authority; or”

3(jj) “is a representative of a defaulter society; or”

4”(k) has been debarred from becoming an officer of any society under section 37 or rule 58; or”.

is under 21 years of age.

࿿࿿࿿_x0010__x0017_A member of the committee of any society shall cease to hold office as such if he :-

applies to be adjudicated, or is adjudicated a bankrupt or an insolvent; or

is sentenced for any such offence as is described in clause (b) of sub-rule (1); or

becomes of unsound mind; or

5“(d) becomes a paid employee of the society or any other society :

Provided that this condition shall not apply for election of a member for the managing committee of the society of the employees of a Co-operative Society or”

࿿࿿࿿_x0010__x0017_enters on the same line of business as conducted by the society; or

࿿࿿࿿_x0010__x0017_becomes concerned with profits of any contract entered into by the society except in transactions made with the society as a member, in accordance with the objects of the society as stated in the bye-laws; or

࿿࿿࿿_x0010__x0017_becomes a member of the committee of any other society of the same type, except with the sanction in writing of the Registrar; or

6”(h) associates himself in the appointment of a near relation as paid employee of the society; or”

࿿࿿࿿_x0010__x0017_Deleted vide notification No.Coop. A(3)-1/99-Vol.-I dated 25-7-2006 published in Rajpatra dated 27-7-06.

࿿࿿࿿_x0010__x0017_Amended vide notification No. Coop-A(3)-1/99-III dated 17-2-2009 published in Rajpatra dated 18-2-2009.

࿿࿿࿿_x0010__x0017_Inserted vide H.P. extra ordinary gazette dated 1-3-77.

࿿࿿࿿_x0010__x0017_Amended vide notification No. Coop-A(3)-1/99-III dated 17-2-2009 published in Rajpatra dated 18-2-2009.

࿿࿿࿿_x0010__x0017_Amended vide notification No.Coop. A(3)-1/99-Vol.-I dated 25-7-2006 published in Rajpatra dated 27-7-06.

࿿࿿࿿_x0010__x0017_Amended vide notification No. Coop-A(3)-1/99-III dated 17-2-2009 published in Rajpatra dated 18-2-2009.


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1“(i) is a representative of the society which becomes defaulter;”

࿿࿿࿿_x0010__x0017_is debarred from becoming an officer of any society under Rule 58; or

࿿࿿࿿_x0010__x0017_ceases to be a member of the society; or

࿿࿿࿿_x0010__x0017_is found to be under 21 years of age.

࿿࿿࿿_x0010__x0017_“41-A Opportunity to surety before declaration as defaulter -

When the surety is called upon to clear the default of the person to whom he had stood surety and if he fails to discharge the liability he shall be treated as defaulter and denied loan for himself and also the voting right under section 20 of the Act.”

3 “(2) In case a dispute arises as to whether a member or a society is or is not a defaulter, the matter shall be referred to the Registrar whose decision shall be final and binding”.

42. Term of office of member of committee who is a delegate of another society- A delegate of one society sitting on the committee of another society shall cease to be a member of such committee :-

4 “(a) If the elected delegate of a society, functioning on the managing committee of another society, completes one term, of the society of which he is a delegate or otherwise ceases to be its member; or

࿿࿿࿿_x0010__x0017_in case he was elected as a delegate by a society, on the supersession of the committee of such society under section 37 of the Act, provided that the person or persons appointed by the Registrar under the said section shall have power to nominate himself or one among them or any member of the society, to the committee of another society; or

࿿࿿࿿_x0010__x0017_if the registration of the society of which he is a delegate, is cancelled; or

࿿࿿࿿_x0010__x0017_if he ceases to be a member of the society of which he is a delegate; or

࿿࿿࿿_x0010__x0017_if the society which he represents is ordered to be wound up from the date on which the order of winding up takes effect under sub-section (3) of section 78;

Provided that no individual shall be a member of a managing committee

࿿࿿࿿_x0010__x0017_Amended vide notification No.Coop. A(3)-1/99-Vol.-I dated 25-7-2006 published in Rajpatra dated 27-7-06.

࿿࿿࿿_x0010__x0017_Inserted vide notification dated 6-3-1978

࿿࿿࿿_x0010__x0017_Inserted vide notification dated 20-1-1979

࿿࿿࿿_x0010__x0017_Added by Notification No. Co-op (A) 1/86(s) dated 8-7-1987, published in the Rajpatra, Himachal Pradesh, as required under Article 348(3) of the Constitution of India.


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of more than two secondary societies at a time;

Provided further that a delegate representing a viable or potentially - viable society shall only be eligible to seek election to the managing committee of a secondary society, the criteria for viable and potentially-viable societies being determined by the Registrar.

43. Removal, expulsion etc. of the Chairman, Committee-members and other elected officers -

1”(1) The elected committee members of a society under clause (a) of sub-rule (1) of rule 38 may be removed from the office by a resolution of general meeting specially convened for the purpose.”

࿿࿿࿿_x0010__x0017_The managing committee, with the prior approval of the Registrar, may remove any committee member who fails to attend four consecutive meetings of the committee without previous permission of the Chairman obtained by him in writing.

࿿࿿࿿_x0010__x0017_Unless otherwise provided in the bye-laws, or in the terms of his appointment, and subject to the provisions of section 72 of the Act, any officer of the society appointed by the managing committee may be removed from his office by the managing committee, subject to the approval of the Registrar.

It shall be alone within the competence of a special general body to remove the elected Chairman or any officer of the society. The managing committee of a society may, with the approval of the Registrar, remove any member of the committee, who has failed to attend four consecutive meetings of the committee without permission of the Chairman.

44. Notice of the Committee Meeting - Notice of a meeting of the managing committee shall be sent under certificate of posting by the President, or under his direction by the Secretary in writing, or in such manner as the Registrar may prescribe in respect of any society or class of societies, to every committee-member specifying the place, date and hour of the meeting, together with the agenda to be discussed therein, of not less than three clear days or such other period as may be provided in the bye-laws before the date of the meeting :

Provided that any other business, though not included in the agenda, may be brought up and considered with the consent of the Chairman.

All matters in the meeting of a managing committee meeting are required to be decided by a majority of votes under this rule.


1. Amended vide notification No.Coop. A(3)-1/99-Vol.-III dated 17-2-2009 published in Rajpatra dated 18-2-09.


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45. 1“Voting in the meeting of the Managing Committee - A resolution which is put to the vote of the committee meeting shall be decided by a majority of votes and the Chairman shall not vote in the first instance but, if the votes are equal, the Chairman shall have a casting vote:

Provided that a resolution to elect/remove the President, Vice President or any other officer shall be passed in the present of such Government Servant as may be appointed by the Registrar for this purpose in which President and Vice President shall also cast vote.”

࿿࿿࿿_x0010__x0017_Chairman of the meeting - The Chairman shall preside over all meetings of the managing committee at which he is present. In the absence of the Chairman, the Vice-Chairman, and in the absence of both, any member elected from amongst themselves by the committee-members present, shall take the chair.

࿿࿿࿿_x0010__x0017_Quorum of the meeting - Unless a larger proportion is provided in the bye-laws, the quorum at a meeting of the managing committee shall be one-third of the total numbers of committee-member, or three, whichever is greater.

࿿࿿࿿_x0010__x0017_Requisition for special Committee Meetings -

Any three committee members, or such larger numbers as may be laid down in the bye-laws, may requisition a special meeting of the managing committee by giving seven clear days notice, provided that no such notice shall be necessary in the case of a special meeting requisitioned by the Registrar, or by an officer duly authorised by him in this behalf.

The requisition shall specify the object of the meeting and shall be signed by the requisitionists, and should be delivered at the office of the society.

At such special meeting, no business other than that specified in the notice shall be transacted.

The rule empowers any three committee members to requisition a special meeting of the managing committee for which a seven clear days notice shall be given. In such special meeting only such things shall be discussed as are specified in the agenda.

࿿࿿࿿_x0010__x0017_Powers of the Managing Committee -

The managing committee of a Co-operative Society shall, subject to the provisions of the Act, the rules made thereunder, and such general or special orders as the Registrar may issue from time to time, exercise all, or any, of the following powers as may be provided in the bye-laws :-


1. Amended vide notification No.Coop. A(3)-1/99-Vol.-III dated 17-2-2009 published in Rajpatra dated 18-2-09.


- 25 -

to admit new members and to fine, suspend, remove or expel existing members on the roll of the society;

to raise funds;

to invest funds;

to appoint salaried or non-salaried officers for the conduct of the business of the society, in accordance with the provisions of these rules and the bye-laws, and to define their duties;

to delay to enforce any debt or demand of the society or to institute, defend or compromise legal proceedings and subject to the approval of the Registrar to compromise or abandon any debt or demand of the society;

to dispose of applications for shares;

to dispose of applications for loans and to determine the security to be taken; and

to appoint sub-committees, as may be deemed necessary, from time to time, and delegate to them one or more of its powers for the smooth running of the business of the society.

࿿࿿࿿_x0010__x0017_Duties of Managing Committee - The managing committee shall observe in all their transactions the provisions of the Act, rules and bye-laws, and in particular, shall perform the following duties;

to receive and disburse money;

to maintain true accounts of money received and expended, and accounts of the assets and liabilities;

to prepare for submission to the annual general meeting -

Receipt and Disbursement Statement ;

Balance Sheet ;

Trading and Profit and Loss Account ;

Appropriation of Profits ;

࿿࿿࿿_x0010__x0017_to prepare the statements of accounts required at audit and to place them before the Auditors;

࿿࿿࿿_x0010__x0017_to prepare, and submit all statements and returns, required by the Registrar in such form as he may direct ;

࿿࿿࿿_x0010__x0017_to enter accounts of the society regularly and periodically in proper books;

࿿࿿࿿_x0010__x0017_to maintain a register of members up-to-date;


- 26 -

࿿࿿࿿_x0010__x0017_to facilitate the inspection of books and audit of accounts of the society by those entitled to inspect/audit them;

࿿࿿࿿_x0010__x0017_to convene general meetings;

࿿࿿࿿_x0010__x0017_to convene the annual general meeting in due time;

࿿࿿࿿_x0010__x0017_to ensure that loans and advances are applied for the purposes for which they are made, and that they are punctually repaid;

࿿࿿࿿_x0010__x0017_to examine and take prompt action in cases of all arrears and defaults in repayment of loans and advances;

࿿࿿࿿_x0010__x0017_to perform such other duties as may be entrusted by the general meeting; and

࿿࿿࿿_x0010__x0017_in general to carry on the business of the society in accordance with its bye-laws;

1“(o) to take steps to initiate election process 90 days before the expiry of term of the present committee.”

51. Deputation of a Government servant to manage the affairs of a co-operative Society -

2“(1) A Government servant when deputed to the service of a Cooperative Society under section 35-B or section 36 shall be called the Managing Director or the Executive Officer of the Society as the case may be”;

3“(2) Subject to any conditions to the contrary that the State Government may in a particular case think fit to impose, the Managing Director or the Executive Officer, shall be under the general control of the managing committee of the society, and shall in the conduct of the business of the society, exercise the following powers, namely:-

࿿࿿࿿_x0010__x0017_to have control over the staff of the society with powers to fine, suspend or dismiss any member thereof; provided that the power of dismissal shall be exercised with the prior concurrence of the managing committee;

࿿࿿࿿_x0010__x0017_to institute, defend and conduct legal proceedings in law courts, and other places, and enter into compromise or arbitration with creditors of the society.

4“52 Duties of the Managing Director or the Executive Officer - Unless otherwise directed by the managing committee, the Managing Director or the Executive Officer shall perform the following duties through the employees of the society, namely:-

࿿࿿࿿_x0010__x0017_Inserted vide notification No.Coop. A(3)-1/99-Vol.-I dated 25-7-2006 published in Rajpatra dated 27-7-06.

࿿࿿࿿_x0010__x0017_Amended vide notification No.Coop. A(3)-1/99-Vol.-III dated 17-2-2009 published in Rajpatra dated 18-2-09.

3 . -do-

࿿࿿࿿_x0010__x0017_-do-


- 27 -

to receive all money on behalf of the society, and to issue receipts other than receipts a likely to create fresh obligations on the part of the society in effectual discharge of the money stated to have been received therein;

to pay all cost of management and working expenses out of the funds of the society such as salaries of the staff; travelling and other contingent expenses to be incurred in the working of society;

to deposit all money received on behalf of the society and securities and other effects as prescribed under section 53 of the Act;

to maintain proper and accurate records and accounts of the society;

to call meetings of the managing committee as may be necessary for the proper conduct of business;

to place, from time to time before such of its members, or such other authority as the managing committee may direct, statements of receipts and disbursements for examination and approval.

࿿࿿࿿_x0010__x0017_Procedure in case of difference of opinion - In the event of a difference of opinion between the Executive Officer and the managing committee of the society, with regard to any matter concerning the business of the society not expressed or covered by the Act, rules and the bye-laws, the Executive Officer, may refer the matter to the Registrar for his decision, and the decision of the Registrar in this regard shall be final.

࿿࿿࿿_x0010__x0017_Withdrawal, indemnification and cost of Executive Officer -

࿿࿿࿿_x0010__x0017_The Executive Officer shall be indemnified out of the funds of the Co-operative Society for all costs, charges, travelling and other expenses incurred by him in the conduct of the society’s business, and in the discharge of his duties, and no suit or legal proceedings whatsoever shall lie against him in respect of anything done in good faith or intended to be done in accordance with the powers conferred on him.

࿿࿿࿿_x0010__x0017_At any time the State Government may, after giving ninety-days clear notice, withdraw from the service of a society, any Government servant deputed to it under section 36 of the Act.

࿿࿿࿿_x0010__x0017_The society may, at any time, by a resolution in the general meeting, apply to the State Government for withdrawing the Government servant so deputed.

࿿࿿࿿_x0010__x0017_The society shall make such contributions towards the cost of deputation of the officer as the State Government may direct.


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࿿࿿࿿_x0010__x0017_Appointment of a person to manage the affairs of a society - When the Registrar orders the removal of the managing committee of a society and makes an appointment of a person or persons to manage the affairs of the society under section 37, he may fix :-

the date by which a new managing committee is to be constituted;

the remuneration, if any, to be paid to the person or persons appointed to manage the affairs of the society;

the security to be furnished by the person or persons to be appointed.

࿿࿿࿿_x0010__x0017_Officers and employees of Co-operative Societies -

Notwithstanding anything contained in the bye-laws of a society, no Co-operative Society shall appoint any person as its paid officer or employee in any category of service unless he possesses the qualifications and furnishes the security, if so specified by the Registrar, from time to time, for such category of service in the society, or for the class of society to which it belongs. The conditions of service of the employees of the societies shall be specified by the Registrar.

No Co-operative Society shall retain in service any paid officer or employee, if he does not acquire the qualifications or furnish the security as is referred to in sub-rule (1) within such time as the Registrar may direct.

1(3) No Co-operative society shall employ a salaried officer or servant with total monthly emoluments exceeding rupees ‘one thousand’ without the previous permission of the Registrar. The promotion of an employee to a higher post shall be deemed to be an appointment under this sub-rule.

࿿࿿࿿_x0010__x0017_The Registrar may for special reasons to be recorded in writing relax in respect of any paid officer or employee, the provisions of this rule in regard to the qualifications he should possess or the security he should furnish.

2(5) “Where, in the course of an audit under section 61, or an inspection under section 65 or inspection under section 66, or inquiry under section 67, it is brought to the notice of the Registrar that the paid officer or servant of a society had committed, or has been otherwise responsible for mis-appropriation, breach of trust or other offence, in relation to the society, or has wilfully


1. Added by Notification No. Co-op. A (3) 1/86 (s) dated 8-7-1987, Published in the Rajpatra, Himachal Pradesh as required under Article 348 (3) of the Constitution of India.

2. Amended vide extra ordinary gazette dated 27th April, 1976


- 29 -

neglected or failed to discharge his duties and functions as enjoined on him under the Act, rules or bye-laws or is otherwise responsible for any act or omission thereby adversely affecting the interest of the society, the Registrar may if in his opinion, there is prima facie evidence against such paid officer, or servant, and suspension of such paid officer or servant is necessary in the interest of the society, direct the committee of the society, pending the investigation and disposal of the matter, as the cas may be, to place or cause to be placed such paid officer or servant under suspension from such date and for such period as may be specified by him.”

1“Povided that an officer/servant of the society shall be deemed to have been placed under suspension by an order of the competent Authority or the Registrar in the following circumstances :-

࿿࿿࿿_x0010__x0017_If he is detained in custody, whether on a criminal charge or otherwise, for a period exceeding forty-eight hours;

࿿࿿࿿_x0010__x0017_If in the event of a conviction for an offence, he is sentenced to a term of imprisonment exceeding forty-eight hours.

If a servant of the society who has been detained for a period exceeding forty-eight hours is later on released on bail, such release will not affect the deemed suspension which will continue to be in force until revoked by the competent authority or the Registrar.”

on receipt of a direction from the Registrar under sub-rule (5), the committee of society shall, notwithstanding any provision to the contrary in the bye-laws, place or cause to be placed the paid officer or servant under suspension forthwith.

If the committee fails to comply with the direction issued under sub-rule (5), the Registrar may make an order placing such paid officer or servant under suspension from such date and for such period as he may specify in the order and thereupon the paid officer or servant, as the case may be, shall be under suspension.

The officer or servant suspended under this rule shall be re-instated only after the previous approval of the Registrar.

࿿࿿࿿_x0010__x0017_Prohibition against being interested in contracts etc. -

Without prejudice to the provisions of the bye-laws, no-officer


1. Inserted vide notification No.Coop. A(3)-1/99-Vol.-I dated 25-7-2006 published in Rajpatra dated 27-7-06.


- 30 -

of a co-operative Society shall have an interest directly, or indirectly, otherwise than as such officer -

in any contract made with the society ; or

in any property sold or purchased or leased by, or to the society; or

in any other transaction of the society except as an investment made or as a loan taken from the society or the provision of residential accommodation by the society to any paid employee of the society.

࿿࿿࿿_x0010__x0017_No officer of a societ y shall purchase, directly or indirectly, any property of a member of the society sold for the recovery of his dues to the society.

࿿࿿࿿_x0010__x0017_The prohibition contained in the rule shall continue to apply for a period of two years after a person ceases to be an officer of the society.

The rule debars the officers of the society to have interest in any contract made with the society or any property sold, purchased or leased by the society. Moreover, no officer of the society can purchase the property of a loanee member, which is put to sale in default of non-payment.

࿿࿿࿿_x0010__x0017_Grounds on which a person may be debarred to hold an office in

࿿࿿࿿_x0010__x0017_society-

Without prejudice to any provisions of the Act or these rules the Registrar may, for the reasons to be recorded in writing, debar any person to hold an office in any society for not more than five years for the reasons to be recorded in writing, when he is satisfied that the person concerned :-

has, wilfully and without any reasonable cause, failed to comply with any of the provisions of the Act or these rules; or

has been found responsible for any misappropriation of the society’s funds or for any avoidable loss to it or for its mismanagement as a result of an audit under section 61, or an inspection under section 65 or section 66, or an inquiry under section 67;

is responsible for any other misconduct, indiscipline or disorder causing any harm to the smooth functioning of the society or any other society.

The person debarred to hold office under sub-rule (1) above may appeal against the order of the Registrar to the State Government


- 31 -

within 30 days after the receipt of the order and the decision of the State Government shall be final.

1“59. Power of the Government nominees to vote in the general meeting- Every Govt. nominee appointed under section 35 or Section 35-B shall have the right to attend all managing committee meetings and general meeting of the Society and to exercise the voting power like other members.”


CHAPTER - V

DUTIES AND OBLIGATIONS OF CO-OPERATIVE SOCIETIES

࿿࿿࿿_x0010__x0017_Books and registers to be maintained by the society -

The following registers and papers shall be maintained, and shall be open to inspection by any member interested in the funds except that no one except an authorised officer of the Himachal Pradesh Government Co-operative Department shall see the deposit account of any other person without that person’s consent in writing :-

File board containing :-

Registration Certificate issued under section 9 of the Act;

a copy of Act, rules, bye-laws and consecutive amendments to the Act, rules and the bye-laws;

copies of such other circulars, as may be required by the Registrar from time to time, to be maintained;

a register of members showing the name, age, parentage, address and occupation of every member, the number of shares held by him, the date of his admission to membership and the nominee appointed, where necessary, and in case of past members the date of termination of membership;

a cash book showing the receipts, disbursements and balance of each day on which business is done;

a ledger account of each member depositor and creditor and contingent income and expenditure;

a register showing periodical instalments for repayment of loans where necessary;


1. Amended vide notification No.Coop. A(3)-1/99-Vol.-III dated 17-2-2009 published in Rajpatra dated 18-2-09.


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a minute book;

a register showing the maximum credit limit of each member;

a hand book showing all loans issued;

a pass book for each member and depositor;

a register containing the day to day position of articles in trade and fixed assets;

a visit book containing the particulars of visits made to the society by the Registrar, or a person working under his general or special orders.

The entries duly authenticated by an officer of the society in the pass book issued to each member or creditor under sub-rule

(1) shall have equal evidential value to the entries in the books of accounts of the society.

࿿࿿࿿_x0010__x0017_Custody of accounts books and record - The books and record of a society shall be kept in the custody of the Secretary or such other officer as the managing committee may authorise.

࿿࿿࿿_x0010__x0017_Preparation of statements at the expense of the society -

If a society fails to send to the Registrar within the time allowed, any statement or return required by the Act, the rules and the Registrar from time to time, the Registrar may cause such statement or returns to be prepared by employing such staff as he may deem to be necessary and may assess upon the society the cost of such staff.

The cost assessed under sub-rule (1) if not paid shall be recoverable from the society as laid down in section 90.

If a society fails to submit any statement or fails to furnish any information within a specified time to the Registrar, the Registrar may cause such information furnished and statement prepared by employing necessary staff and may also assess its cost on the society which shall be recoverable from it as arrears of land revenue.

࿿࿿࿿_x0010__x0017_Publication of the Balance-Sheet -

Every society shall publish in such manner as the Registrar may direct, its audited balance-sheet within 60 days from the date it is adopted by the general meeting by displaying it in any conspicuous place in the registered office of the society, and in every branch of the society.

The managing committee of a society shall, in every co-operative


- 33 -

year, lay before the general meeting of the society an audited balance-sheet.

The audited balance-sheet, so published and displayed every year, shall be kept open to inspection in addition to the documents mentioned under section 26 of the Act.

࿿࿿࿿_x0010__x0017_Annual Statements - The managing committee of every society, or any officer of the society appointed for the purpose by the managing committee, shall prepare yearly, in such forms as may be prescribed by the Registrar :-

࿿࿿࿿_x0010__x0017_an account showing the receipts and disbursements of the year;

࿿࿿࿿_x0010__x0017_a profit and loss account;

࿿࿿࿿_x0010__x0017_a balance-sheet;

࿿࿿࿿_x0010__x0017_any other statement prescribed by the Registrar from time to

time.


CHAPTER - VI

PRIVILEGES AND POWERS OF CO-OPERATIVE SOCIETIES

࿿࿿࿿_x0010__x0017_Proof of entries in society’s books -

For the purpose of section 44 of the Act, a copy of an entry in the books of a society shall bear a certificate written at the foot of such copy declaring that it is true copy of such entry, and the book containing the entry is still in the custody of the society, such certificate being dated and signed by the Secretary or President of the society.

Notwithstanding anything contained in sub-rule (1) copy of an entry may also be signed and certified by the Administrator where appointed under section 37, or the Liquidator where appointed under section 79.

࿿࿿࿿_x0010__x0017_Form of declaration - A declaration to be made under clause (i) or (ii) of section 47 of the Act shall be in the form set forth in the schedule.

࿿࿿࿿_x0010__x0017_Financial assistance by the Government -

Subject to the provisions of the Act the State Government may :

make share capital contribution to a society; or

give loans or financial assistance or any other type of assistance to a society; or

guarantee the payment of the principal or debentures issued by a society; or interest thereon, or both; or


- 34 -

࿿࿿࿿_x0010__x0017_guarantee the payment of the principal and payment of interest on loans and advances given by the Reserve Bank of India, or the State Bank of India, or any other authority or institution constituted under any law for the time being in force; or

࿿࿿࿿_x0010__x0017_grant aid in any other form to a society under section 48 on the following terms and conditions, namely ;

࿿࿿࿿_x0010__x0017_when the State Government purchases shares in a society, it shall be entitled to dividend on the said shares as is declared by the society concerned, and is payable to other members of that society;

࿿࿿࿿_x0010__x0017_a society receiving State-aid shall not pay any dividend or distribute or take profit in excess of such percentage of rate upon the amount of the capital of the society as the State Government may, from time to time, fix;

࿿࿿࿿_x0010__x0017_a society receiving State-aid shall, with the approval of the Registrar, appoint a paid Secretary or Manager of the society;

࿿࿿࿿_x0010__x0017_a society receiving State-aid shall be bound :-

to comply with any general or special order of the State Government relative to the inspection of the society;

to permit the inspection of all accounts relative to the society;

to maintain such accounts and to furnish such statements and returns as the State Government or the Registrar, may, from time to time, require; and

to comply with any order or conditions issued or imposed by State Government, as may in its opinion be necessary, or expedient, to safeguard its interest.

࿿࿿࿿_x0010__x0017_If the society to which State-aid has been given in any form, fails to comply with any order made under the Act, or the rules framed thereunder, or commits any breach of any terms or conditions laid down for the grant of State-aid, or if on inspection of accounts, returns, statements or audit report of such society the State Government is of the opinion that the State-aid should be withdrawn, the State Government may, after considering any representation which the society may make within such time as the State Government may allow in this behalf, make an order directing :-


- 35 -

that the balance of any loan outstanding shall be recoverable forthwith;

that the guarantee given shall cease from the date of such order;

that the full value of any other State-aid given and enjoyed till the date of the order shall be payable forthwith and the grant of such State-aid beyond such date shall be discontinued.

࿿࿿࿿_x0010__x0017_An application of a society for a loan, or subsidy, or both from a Government department or a Government sponsored agency shall be made through the Registrar. While forwarding the application, the Registrar shall record his opinion regarding the eligibility of the society for the said loan, or subsidy, or both; its financial position and the desirability of sanctioning to the society the said loan, or subsidy, or both.

࿿࿿࿿_x0010__x0017_The State Government may set out other terms and conditions on which it shall provide State-aid to a society.


CHAPTER - VII

PROPERTIES AND FUNDS OF CO-OPERATIVE SOCIETIES

࿿࿿࿿_x0010__x0017_Investment of funds - In addition to the manner specified in section 53, a Co-operative Society may invest or deposit its funds :-

with the State Bank of India; or

in the shares of the Reserve Bank of India; or

in any other manner permitted by the Registrar.

࿿࿿࿿_x0010__x0017_Co-operative Education Fund -

1“(1) Every society shall contribute to the ‘Co-operative Education Fund’, as provided in section 54 of the Act, to be administered by the Himachal Pradesh Co-operative Development Federation (hereinafter mentioned as State Co-operative Development Federation) and in its absence by any other agency duly authorized by the Government in this behalf, at the rate of rupees hundred or three percent of net profit of the year whichever is more but subject to a maximum of Rs. fifteen lacs.”

2“(2) The contributions payable by society shall be a charge on the funds of the society and shall be recoverable in the manner

1. Amended vide notification No.Coop. A(3)-1/99-Vol.-I dated 25-7-2006 published in Rajpatra dated 27-7-06. 2 . -do- and amended vide extraordinary gazzate dated 1st March, 1997.


- 36 -

provided in section 90 of the Act as arrears of the land revenue, and the officer of the society wilfully failing to comply with the requirements of this rule shall be personally liable for making good the amount to the State Co-operative Development Federation, or the authorised agency, as the case may be, the amount so allocated shall be remitted to the State Co-operative Development Federation or the authorised agency, within a period of one year after the close of the Co-operative year for which it was assessed. For the utilisation and administration of the fund, the State Co-operative Development Federation or the authorised agency, as the case may be, shall prepare regulations with the approval of the Registrar.”

࿿࿿࿿_x0010__x0017_No part of the Education Fund so administered by the State Co-operative Development Federation or the authorised agency shall be utilised till the permission of the Registrar is obtained, or regulations approved by him.

The rule provides for the constitution of a Co-operative Education Fund’ which shall be administered by the Himachal Pradesh State Cooperative Development Federation or by any other agency in the absence of the former. The contribution to the fund shall be made by every registered society at the rate of Rs. 100/- or 3% of the net profits derived from the working in a given year subject to a maximum of Rs. 15 lakhs. The rule read with Section No. 54 of the Act, imposes a statutory obligation on every society for making conribution to this Fund.

Any society desirous of contributing more than the maximum of 3% of profits may do so with the prior permission of the Registrar but this shall not in any way exceed 5% of the net profits of the year.

࿿࿿࿿_x0010__x0017_Objects and Investment of Reserve Fund -

A Reserve Fund maintained by a society shall belong to the society and is intended to meet unforeseen losses. It shall be indivisible and no member shall have any claim to a share in it.

A society shall not invest or deposit its Reserve Fund except in one or more of the modes mentioned in section 57 of the Act, or in such modes as are laid down in section 53 read with rule 68;

Provided that the Registrar may by general or special order permit any society or any class of societies to invest the Reserve Fund, or a portion thereof in its own business:

Provided further that in exceptional circumstances and with the prior approval of the Registrar, the Reserve Fund may be utilised in meeting losses.


- 37 -

No society whose Reserve Fund has been separately invested or deposited shall draw upon, pledge or otherwise employ such fund except with the sanction of the Registrar obtained in writing.

࿿࿿࿿_x0010__x0017_Distribution of profits -

Save as may be directed by the Registrar, no distribution of profits shall be made in the case of a society with unlimited liability, and save as provided in this rule, no part of the funds of a society shall be divided by way of dividend or loans or otherwise among its members.

No dividend or loans shall be paid :-

otherwise than out of profits certified by the auditor to have been actually realised in accordance with sub-section (1) of section 56, or

without the previous sanction of the Registrar, if the auditor reports that any asset is bad or doubtful and also recommends that such sanction is necessary:

Provided that the auditor shall not so recommend if such an asset is adequately covered.

Subject to the provisions of sub-rule (2) after the proportion required by sub-section (2) of section 57 and sub- rule (1) of rule 69 has been carried to the Reserve Fund, and the Co-operative Education Fund from the net profits of an year, the balance of such profits together with undistributed profits of past years, if any, may to such extent and under such conditions as are laid down in this Chapter, be distributed, as dividend among the members or paid as bonus or remuneration to a member or employee for any specific service rendered to the society.

࿿࿿࿿_x0010__x0017_Payment of the dividend, bonus etc-

1”(1) In every society with shares, the dividend may be declared upto a maximum of twenty five percent annum on the amount of paid up shares.”

No dividend shall be paid by a society with shares and unlimited liability without the previous sanction of the Registrar.

No dividend shall be paid in any society unless such dividend is recommended by the managing committee and approved by the general meeting;

Provided that the general meeting may reduce the rate of dividend recommended by the managing committee but shall have no power to increase the same.


1. Amended vide notification No.Coop. A(3)-1/99-Vol.-III dated 17-2-2009 published in Rajpatra dated 18-2-09.


- 38 -

࿿࿿࿿_x0010__x0017_The Registrar may by a general or special order, direct that a society shall not pay dividend or shall pay dividend at a reduced rate so long as it received loans and deposits from non-members.

࿿࿿࿿_x0010__x0017_Subject to the provisions of any law for the time being in force on the subject, a society may set apart not more than ten per cent of its net profits for the payment of bonus to its salaried officers or employees, if such payment is recommended by the managing committee and approved by the general meeting and the Registrar :

Provided that in case of a salaried officer or an employee, the amount of bonus shall not exceed two months’ salary in a year.

࿿࿿࿿_x0010__x0017_Contribution to charitable purposes -

After the proportion required by sub-section (2) of section 57 and sub-rule (1) of rule 69 has been carried to the Reserve Fund and the Co-operative Education Fund, the society may contribute not more than ten percent of such balance for any charitable purpose as defined in section 2 of the Charitable Endowments Act, 1890.

The fund thus constituted under sub-rule (1) shall be utilised by the society with the prior sanction of the Registrar.

࿿࿿࿿_x0010__x0017_Provident Fund-

Subject to the provisions of any law for the time being in force on the subject, a society may establish a Provident Fund for its employees and after there has been carried to the Reserve Fund and Co-operative Education Fund, the necessary proportion of the net profits in any year may make such contribution not exceeding ten per cent of the remaining net profits.

Such Provident Fund shall not be used in the business of the society but shall be invested or deposited in one or more of the ways specified in sub-section (4) of section 53 read with rule 68.

The amount of contribution that can be made by an employee in any month shall not exceed such sum as may be fixed by the general meeting, subject to a maximum of 10 per cent of his monthly salary.

The society may make such contribution every year to the Provident Fund of the employees as may be approved by the general meeting and the Registrar, but such contribution shall


- 39 -

not exceed the annual contributions made by the employee concerned.

The interest accrued on the investment of the Provident Fund of the employees shall be credited to the account of individual employee concerned, in proportion to the balance standing to the credit of each account at the close of the preceding year.

The fund shall be administered under the rules duly approved by the Registrar.

࿿࿿࿿_x0010__x0017_Honorarium -

No honorarium shall be paid by the society unless a resolution sanctioning the same has been passed by the managing committee and approved by the general house of the society and the Registrar.

1“(2) The honorarium to be paid shall be 5 percent of the net profit subject to maximum of Rs. 18,000/- per annum”.

࿿࿿࿿_x0010__x0017_Maximum credit limit of members - The Registrar may, from time to time lay down the limit beyond which a Co-operative Society or class of societies may not advance loans to members.

࿿࿿࿿_x0010__x0017_Nature and extent of securities for loans - The Registrar may from time to time issue such directions, as he may consider necessary for regulating the nature and extent of security which a society or class of societies may demand in respect of loans advanced by it.

࿿࿿࿿_x0010__x0017_Restriction on borrowing of a Co-operative Society -

A Co-operative Society may receive deposits and loans from persons and institutions who are not members, provided that the amount so borrowed from such persons and institutions, together with the amount borrowed and deposits received from members, does not exceed the limit fixed from time to time by the Registrar for the society, or for the class of societies to which it belongs.

Notwithstanding anything contained in sub-rule (1) above, a Co-operative Society may receive deposits from its members exceeding the limit fixed in sub-rule (1), provided that amount in excess of the said limit is invested outside the business of the society.

࿿࿿࿿_x0010__x0017_Restriction on grant of loan - No financing bank or credit society other than an agricultural credit society with unlimited liability, or a land development bank, or a society the object of which is to grant long term loans


1. Amended vide notification No.Coop. A(3)-1/99-Vol.-III dated 17-2-2009 published in Rajpatra dated 18-2-09.


- 40 -

exclusively on the mortgage of immovable properties, shall grant loan for periods exceeding 1“fifteen” years.

࿿࿿࿿_x0010__x0017_Restriction on transactions with non-members - On the application of a member of any society or on his own motion, when it appears to the Registrar that it is necessary in the interest of the working of any particular society, to regulate or restrict transactions of such society with any non-member, the Registrar shall, after giving an opportunity to the society of being heard issue such directions as he may consider necessary for regulating or restricting such transactions.

࿿࿿࿿_x0010__x0017_Manner of recalling of loan -

Nowithstanding anything contained in the agreement entered into with the borrowing member, the committee of a society shall be entitled, after giving a week’s notice to such members, to recall the entire loan amount immediately when it is satisfied that the loan given has not been applied for the purpose for which given or there has been breach of any of the conditions for the grant of such a loan.

Nothing in this rule shall be deemed to preclude the Registrar from directing the society to recall a loan of his own motion, when it is brought to his notice that the loan given by the society has been misapplied, or conditions thereof have not been followed. The Registrar may make in the matter such enquiries as he may deem necessary and after giving a show cause notice to the society with intimation thereof to the financing bank, issue necessary directions to the society. The directions issued by the Registrar in this respect shall be complied with by the society.

If the managing committee of a society is satisfied that any member has not utilized the loan for the purpose for which it was advanced, it may recall the whole amount of loan notwithstanding any contract to the contrary, at any moment after giving a week’s notice to the member. The rule further empowers the Registrar to direct the society to recall all loans from members, when he is satisfied that loans advanced by the society to recall all loans from members, when he is satisfied that loans advanced by the society have been misapplied by the members. The Registrar shall also intimate the financing Bank the direction so issued to the society.

1“81-A. Advancement and recovery of crop loans -

(1) In addition to the agricultural purposes defined in explanation to section 90-A of the Act, the loans may also be advanced for the


1. Amended vide extra ordinary gazette dated 27th April, 1976


- 41 -

purposes of cutting, pruning and spraying the crops, purchase of insecticides, pesticides, spray oils etc. and appliances used for such operations, defraying of expenses on labour charges and transportation charges for the marketing of agricultural produce.

The loans advanced for the purposes mentioned in explanation to section 90-A of the Act and in sub-rule (1) shall be repayable on or before such dates as may be specified by the State Government, in the orders issued from time to time, in this behalf.”

࿿࿿࿿_x0010__x0017_Writing off bad debts and assets - No society shall write off in whole or in part all loans including interest thereon and recovery charges in respect thereof which are found irrecoverable and are certified as bad debts in audit and all other dues and accumulated losses or any other loss sustained by the society which cannot be recovered and have been certified as irrecoverable in audit or any of its assets certified as un-workable in audit, without the previous sanction of the general body subject to the approval of the Registrar in writing.

Any debt or demand of a society which has been rendered irrecoverable, and certified as such in the Audit Report may be written off. This will be possible only with the prior section of the General body and approval of the Registrar.


CHAPT7ER - VIII

AUDIT AND ACCOUNTS

࿿࿿࿿_x0010__x0017_Date of audit - Unless the Registrar directs otherwise for any society or class of societies, the audit of every society, except the societies which are audited concurrently, for the preceding co-operative year, shall be completed and the audit report submitted within the current co-operative year but not later than 15 months from the previous date of audit of the society.

࿿࿿࿿_x0010__x0017_Audit fee - (1) Audit fee in respect of audit of accounts shall be paid by all, or any types of societies at such rates as may be fixed by the Registrar, from time to time.

Provided that the Government may in special circumstances in its discretion exempt any society, or class of societies from the payment of audit fee assessed, in whole or in part, for such period as it may specify.

࿿࿿࿿_x0010__x0017_All fees payable under this rule shall be recoverable in the manner specified in section 90 of the Act.

࿿࿿࿿_x0010__x0017_The audit fee assessed under sub-rule (1) shall be deposited by the society in the Government treasury within a period of one year after the close of co-operative year for which it was assessed.


- 42 -

࿿࿿࿿_x0010__x0017_Statements of Accounts- For the purpose of audit under section 61, besides producing the books and the registers maintained by the society under rule 60, the managing committee of the society shall keep ready for audit the following statements in the form specified by the Registrar :-

list of members, shares held and the arrear of share subscription, if any;

list of depositors and creditors;

list of debtors including outstanding loans and overdues, if any;

lists of stocks with value of dead stock and stock in trade;

statement of receipts and disbursements for the period under audit; and such other statements as may be required by the auditor at the time of audit;

statement of trading, manufacturing and profit and loss accounts and balance sheet.

࿿࿿࿿_x0010__x0017_Procedure and principles for the conduct of inquiry and inspection-

An order authorising inspection under section 66 or inquiry under section 67 shall, among other things, contain the following :-

the name of the person authorised to conduct the inspection or inquiry;

the name of the society whose affairs are to be inquired into or whose books are to be inspected;

the specific point or points on which the inspection or enquiry is to be made, the period within which the inspection or inquiry is to be completed and report submitted to the Registrar;

cost of inquiry; and

any other matter relating to the inspection or enquiry.

A copy of every order authorising inspection under section 66 or inquiry under section 67 shall be sent to the society.

If the inquiry or inspection cannot be completed within the time specified in the order referred to in sub-rule (1), the person conducting the inquiry or inspection shall submit an interim report stating the reasons for failure to complete the inquiry or inspection and the Registrar, if he is satisfied, may grant such extension of time for the completion of the inquiry or inspection to the officer to whom it is entrusted, or hold the inquiry or inspection himself, or entrust it to such other person as he deems fit.


- 43 -

On receipt of the order referred to in sub-rule (1), the person authorised to conduct the inquiry or inspection shall proceed to examine the relevant books of accounts, and other documents in possession of the society, or any of its officers, members, agents or servants and obtain such information or explanation from any such officers, members, agents or servants of the society in regard to the transactions, and working of the society as he deems necessary for the conduct of such inquiry or inspection.

The person authorised to conduct the inquiry or inspection shall submit his report to the Registrar, on all the points mentioned in the order referred to in sub-rule (1). The report shall contain his findings and the reasons therefor supported by such documentary or other evidence as recorded by him during the course of his inspection or inquiry. He shall also specify in his report the costs of the enquiry or inspection and recommend to the Registrar the manner in which the entire cost, or a part thereof, may be apportioned amongst the parties specified in section 68. The Registrar shall pass such orders thereon as may be considered just after giving a reasonable opportunity of being heard to the person or persons concerned.

The costs of the inquiry, or inspection, apportioned by the Registrar under section 68 shall be recovered in the manner provided under section 90.

࿿࿿࿿_x0010__x0017_Cost of rectification of defects pointed out as a result of inspection, inquiry or audit -

If the result of an inspection under section 65 or section 66 or inquiry under section 67 discloses any defects in the constitution, working or financial condition or books of a society, the Registrar may bring such defects to the notice of the society. The Registrar may also make an order directing the society or its officers to take such action as may be specified in the order to remedy the defects, within the time specified therein.

The State Government may, in appeal, reverse, modify or confirm the order of the Registrar.

If a society fails to rectify the defects directed to be remedied under section 64, or fails to rectify the defects as directed by the Registrar under sub-rule (1) of this rule, and where no appeal has been made to the State Government within the time specified in the order, or where on an appeal so made, the State Government has not annulled, reversed, or modified the order,


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the Registrar may himself take steps to have the defects rectified, and may recover the costs from the officer or officers of the society who in his opinion, has or have failed to rectify the defects.

CHAPTER - IX

SETTLEMENT OF DISPUTES

࿿࿿࿿_x0010__x0017_Reference of disputes-

When a party to the dispute referred to in sub-section (1) of section 72 desires to have disputes determined in accordance with the said section, the party shall apply to the Registrar in writing, stating the substance of the dispute and the names and addresses of the other party in such form as the Registrar may lay down from time to time.

When the Registrar is satisfied that the reference made under-section 72 of the Act is a dispute, he may make a note of the reference in the ‘Register of Disputes’ maintained for the purpose.

All references of disputes touching the constitution, working and management of the society falling with in the purview of section 72 shall be made to the Registrar. The Registrar after satisfying himself that the reference made is in accordance with the Act and rules shall made a brief note of it in the Register of disputes maintained for the purpose in his office.

89. Persons qualified to be appointed as Arbitrators under clause

(c) of sub section (1) of section 73

࿿࿿࿿_x0010__x0017_Following officers shall be competent to decide the disputes with regard to the kind of societies mentioned against each :-

1“(i) Additional”/Joint/Deputy Registrar Apex Societies Co-operative Societies” (ii) Assistant Registrar Co-operative Federal and Societies (District Co-operative and Secondary Societies other than Societies other supplies Officers) than Apex Societies (iii) District Inspector/District Audit Primary Officers/Inspectors/Auditors/Sub- Societies Inspectors (2) 2 “Notwithstanding anything contained in the foregoing rules, the Registrar may, by an order in writing appoint an arbitrator

࿿࿿࿿_x0010__x0017_Amended vide notification No.Coop. A(3)-1/99-Vol.-I dated 25-7-2006 published in Rajpatra dated 27-7-06.

࿿࿿࿿_x0010__x0017_Amended vide H.P. gazette dated 20-6-1981 and 8-8-1981


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consisting of retired officials of Revenue, Co-operative, Audit and Judicial Departments out of a panel of Arbitrators prepared by the Government for every district.”

࿿࿿࿿_x0010__x0017_Cost of arbitration -

The Arbitrator or the person invested by the State Government to decide the dispute, or the Registrar, while deciding a dispute, as the case may be, shall have the power to order the expenses of determining a dispute or the cost of either party to be borne by such party or parties to the dispute, as he may think fit.

1 “The Registrar shall have powers to require the person referring a dispute under sub-section (1) of section 72 to deposit in advance the fee or cost of both, if any, to be specified by the Registrar for deciding the dispute.

The Registrar may, in such cases, as he thinks fit, order the payment of fee or costs or both to the arbitrator.

No fee shall be payable to an arbitrator till the dispute referred to him is finally decided.

The Registrar, may, in his discretion, remit the whole or any part of the fee collected under sub-rule (2).”

࿿࿿࿿_x0010__x0017_Procedure of disposal of disputes-

In an arbitration proceeding, the Registrar, or the Arbitrator, or the person invested by the State Government with powers to decide the disputes, as the case may be, shall communicate the date, time and place of hearing the dispute to all the parties concerned in the manner laid down in rule 141.

2” (2) The Registrar or the Arbitrator, as the case may be, shall, after giving reasonable opportunity to the parties of being heard, give a decision or award, as the case may be, in accordance with the principles of justice, equity and good conscience. The decision or award shall be reduced to writing, announced to the parties and filed in the office of the Registrar with in a period of four months.

Provided that the said period of four months may be extended by the Registrar, Co-operative Societies, from time to time whether before or after the expiry of the said period of four months.”

In the absence of any party duly summoned to attend, the dispute may be decide ex-parte.

࿿࿿࿿_x0010__x0017_Amended vide H.P. gazette dated 20-6-1981 and 8-8-1981

࿿࿿࿿_x0010__x0017_Amended vide H.P. extra ordinary gazette dated 27th April, 1976


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The rule envisages that the arbitrator shall make note of all the proceedings, concerning framing of issues, hearing parties and witnessess record all statements having evidenciary value and note all documents produced in support of claims etc. The decision or award given in the reference shall also be given in writing and announced to the parties which aferwards shall be filed in the office of the Registrar.

࿿࿿࿿_x0010__x0017_Nature of award or decision -

The award or decision as the case may be, shall contain the number of reference, the names and description of the parties, and the particulars of the dispute and shall specify clearly the relief granted, the amount decreed, the future interest allowed, if any, and the costs awarded.

If no award or decision is made immediately on the conclusion of the hearing of the parties, the person deciding the dispute shall fix the date and place of the delivery of the award and shall except for the reasons to be recorded in writing, deliver the award or decision on the date so fixed.

࿿࿿࿿_x0010__x0017_Disposal of records -

The original record of dispute, and of proceedings thereon, after the decision or award has been delivered shall be kept in such place and manner as the Registrar may direct.

Any document or record rendered by a party may, on application, be returned to the party after the disposal of the appeal, if any, or after the period of appeal.

࿿࿿࿿_x0010__x0017_Certified copies - A copy of the decision or award shall on application be given to a party by the Registrar, duly certified, on payment of such fees as prescribed under rule 151.

After the aard or decision is announced by the arbitrator the record of dispute and of proceedings shall be filed in the office of the Registrar. Any party desir ous of obtaining a copy of award or decision shall have to apply to the Registrar. The copy so issued by the Registrar shall be duly cerfified by him. The party shall have to pay fees in accordance with rule 151.

95. Attachment before award under section 69- If the Registrar is satisfied on affidavit, enquiry or otherwise that any person with intent to delay or obstruct the enforcement of any order that may be made against him under section 69 -

࿿࿿࿿_x0010__x0017_is about to dispose of the whole, or any part of his property; or

࿿࿿࿿_x0010__x0017_is about to remove the whole or any part of his property from the jurisdiction of the Registrar.


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He may, unless adequate security is furnished, direct the conditional attachment of the said property or such part thereof as he thinks necessary and such attachment shall have the same effect as if made by a competent civil court.

96. Procedure for attachment of property under section 74 and rule 95-

࿿࿿࿿_x0010__x0017_Where the property to be attached is movable, other than agricultural produce, in the possession of the debtor the attachment shall be made by actual seizure, and the attaching officer shall keep the property in his own custody, or in the custody of one of his subordinates or a Receiver, if one is appointed under sub-rule (2), and shall be responsible for the due custody thereof :

Provided that, when the property seized is subject to speedy and natural decay, or when the expense of keeping it in custody is likely to exceed its value, the attaching officer may sell it at once by open auction.

Where it appears to the officer ordering conditional attachment under section 74 or rule 95 to be just and convenient, he may appoint a Receiver for the custody of movable property attached under sub-rule (1) and his duties and liabilities shall be identical with those of a Receiver appointed under order XL of schedule ‘I to the Code of Civil Procedure, 1908.

(a) Where the property to be attached is immovable, the attachment shall be made by an order prohibiting the debtor from transferring or charging the property in any way, and all persons from taking any benefit from such transfer or charge.

(b) The order shall be proclaimed at some place on or adjacent to such property by beat of drum or other customary mode and a copy of the order shall be fixed at a conspicuous part of village crossing. Where the property is land, paying revenue to the Government, a copy of the order shall be affixed in the nearest office of the Assistant Collector/District Collector having local jurisdiction.

࿿࿿࿿_x0010__x0017_Application for compromise between Co-operative Societies and its creditors-

An application to the Registrar under section 77 shall contain the proposed terms and conditions of the compromise, or arrangements, and where the applicant is a society, shall be accompanied by a resolution of the general meeting proposing the compromise or arrangement.


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On receipt of such an application, the Registrar may, if he is of opinion that the proposed terms and conditions of the compromise, or arrangement, shall be beneficial to the parties, give directions as to the following matters viz :-

the date or dates when the scheme of compromise or arrangement shall be placed before the creditors;

the time and the place where the meeting (or meetings) of the creditors shall be held;

the preparation by a person duly authorised by him of a statement containing the names of the creditors likely to be affected and the amount due by the society to each of them; and

the time within which the Chairman of the meeting shall forward his report to the Registrar.

Together with the direction to be given under sub-rule (2), the Registrar may refer any question touching the compromise or arrangement for consideration and decision of the meeting and the Chairman of the meeting shall put such question to the meeting.

࿿࿿࿿_x0010__x0017_Notice of meeting to creditors -

On receipt of the order of the Registrar, the society or the Liquidator, as the case may be, shall before 30 clear days of the date fixed for the meeting issue a notice :-

of the date, time and place of the meeting;

of the proposals for compromise; and

to every creditor who is likely to be affected thereby.

࿿࿿࿿_x0010__x0017_The notice shall be sent by registered post or through a messenger in which case the signatures of the Receiver shall be taken as proof of service.

࿿࿿࿿_x0010__x0017_Any creditor desirous of moving an amendment to the proposed compromise or arrangement shall send to the Secretary of the society or to the Liquidator, if any, a copy of this amendment at least fifteen days before the date fixed for the meeting, and the Secretary or the Liquidator, as the case may be, shall send copies of such amendment by ordinary post to each creditor to whom the notice under sub-rule (1) has been sent.

࿿࿿࿿_x0010__x0017_The proceedings of any meeting, held under this rule, shall not be invalid by reason only of the fact that the notice prescribed was not received by any person entitled to receive it where proof of despatch is satisfactory.


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Any officer of the society, or a Liquidator, or a person authorised in writing in this behalf by the Registrar, may attend the meeting, and if so requested by the Chairman of the meeting may take part in the discussion, but shall not be entitled to vote.

࿿࿿࿿_x0010__x0017_Appointment of Proxy by a creditor unable to attend the meeting-

A creditor who is unable to be present in the meeting may appoint another person as his proxy, in writing, in the form set forth in the Schedule.

The appointment of proxy shall not be valid unless the form duly filled is deposited at the office from which the notice of the meeting is issued, at least 48 hours before the time fixed for holding the meeting.

When arrangements for compromise between the Co-operative Societies and its creditors are made under rule 9 7 read with section 77 the rule permits the creditors who are unable to be present in the meeting to appoint another person on his proxy.

࿿࿿࿿_x0010__x0017_Procedure to be followed at meeting-

On the date, time and place appointed for the meeting the creditors present shall choose a person to be Chairman of the meeting.

Immediately after the Chairman has been elected, he shall read out a statement duly authenticated by an officer authorised in this behalf by the Registrar, containing the names of those creditors to whom notices under sub-rule (1) of rule 98 have been issued, and the amount due by the society to each.

If as many creditors as are required by sub-section (2) of section 77 are present, the Chairman shall read to the meeting the terms of the proposed compromise, or arrangement and shall put to the meeting, the question whether proposed compromise or arrangement be accepted.

Any creditor present may move an amendment to the compromise or arrangement proposed, if he has given notice of such amendment in accordance with sub-rule (3) of rule 98 provided that -

The Chairman may put to the meeting any amendment proposed by a creditor of which such notice has not been given if a majority of the creditors present agree that such amendment may be considered by the meeting.

࿿࿿࿿_x0010__x0017_Every amendment shall be put to the meeting in such order as the Chairman may consider convenient for the purpose of discussion.


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The person present at the meeting may speak on the motion put by the Chairman or any amendment moved thereto in such order as the Chairman may direct. The Chairman may fix a time limit for speeches.

࿿࿿࿿_x0010__x0017_Minutes of the meeting

The Chairman shall cause minutes to be prepared of the proceedings of the meeting, and shall sign them before leaving the meeting.

The minutes shall contain the names of all creditors present at the meeting and if a poll is demanded the name of each creditor voting for or against the motion, or any amendment moved thereto.

The Chairman shall forthwith forward to the Registrar a copy of the minutes of the proceedings of the meeting, together with a copy of the terms of the compromise, or arrangement, if any, duly signed by him.

࿿࿿࿿_x0010__x0017_Dissolution of meeting if required number of creditors are not present- The Chairman shall dissolve the meeting, if the number of creditors required under sub-section (2) of section 77 is not present and shall report the fact to the Registrar.

࿿࿿࿿_x0010__x0017_Publication of compromise or arrangement - A compromise or arrangement sanctioned by the Registrar shall be published by the society -

࿿࿿࿿_x0010__x0017_displaying it for thirty days in a conspicuous place at the registered office of the society;

࿿࿿࿿_x0010__x0017_displaying it at such other conspicuous place in the area over which the society operates and in such other manner as the Registrar may direct; and

࿿࿿࿿_x0010__x0017_sending copies of the same to all creditors to whom notices have been issued under sub-rule (1) of rule 98.


CHAPTER - X

WINDING UP AND DISSOLUTION OF CO-OPERATIVE SOCIETIES

࿿࿿࿿_x0010__x0017_Order of Winding up -

When the Registrar is satisfied that a Co-operative Society -

has not commenced working within a period of twelve months from the date or registration; or

has not carried on business during the previous eighteen months, he may, after giving the society a show-cause


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notice and an opportunity to hear in the manner he deems fit, by an order in writing direct that society be wound up.

࿿࿿࿿_x0010__x0017_The Registrar may also issue a memorandum of liquidation together with the order of winding up containing :-

statement of reasons for placing the society under liquidation;

time to be taken by the Liquidator to complete the winding up process from the date on which the order of winding up takes effect;

guidelines to the Liquidator for the beneficial winding up, or revival, of the society.

The rule provides that if a society fails to commence its business within a period of twelve months from the date of registration or fails to carry on business during the previous eighteen months the Registrar may issue order of winding up of the society. The winding up order may also follow a memorandum containing the reasons for issuing order of winding up, the time that will be taken in completing the liquidation proceedings and necessary directions to the liquidator for beneficial winding up.

࿿࿿࿿_x0010__x0017_Communication of order of winding up- When the Registrar passes an order under section 78 of the Act directing the winding up of a co-operative society, he shall -

publish the order, if the liability of the society exceeds rupees twenty-five thousand, either in the official gazette, or the local/ regional newspaper, as the Registrar may deem fit;

communicate the order to the society by registered post; and

send a copy of the order to the society, and to the financing bank, if any, of which the society is a member.

࿿࿿࿿_x0010__x0017_Appointment and removal of Liquidator -

The appointment and removal of a Liquidator shall be published in the manner as the Registrar may deem fit.

The appointment and removal as published under sub-rule (1) above shall also be communicated in writing to the society.

࿿࿿࿿_x0010__x0017_Powers of Liquidator under sub-section (1) of section 80 - The whole of the assets of the Co-operative Society in respect of which an order for winding up has been made shall vest in the Liquidator from the date of his appointment under rule 106.

࿿࿿࿿_x0010__x0017_Procedure to be adopted by the Liquidator -

The Liquidator on appointment, shall prepare an up-to-date list

of -


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members;

past-members, with dates of their withdrawal, who are subject to liabilities under section 29; and

deceased members, with dates of their death, names of their legal heirs who represent their estate, and who are subject to liability under section 29.

࿿࿿࿿_x0010__x0017_The Liquidator shall, as soon as the order of winding up of the society takes effect, publish in such manner as the Registrar may direct a notice set forth in the schedule, requiring all claims against the society the winding up of which has been ordered, to be submitted to him within 45 days of publication of the notice. All liabilities recorded in the account books of the society shall be deemed ipso facto to have been duly submitted to him under this clause.

࿿࿿࿿_x0010__x0017_The Liquidator shall after ascertaining the assets and liabilities of the society as they stood on the date of his appointment under rule 106, proceed next to determine the contributions (including debts due) to be made by each of its members or by the estates of the nominees, heirs or legal representatives of deceased members or by any officers or former officers, to the assets of the society under section 80. If, necessity arises, he may also frame a subsidiary order, or orders, regarding such contributions and such orders and the original orders shall be enforceable under section 88. Every order issued by the Liquidator under this rule shall be called the ‘contribution order’ and shall be enforceable under section 88 of the Act.

࿿࿿࿿_x0010__x0017_The Liquidator shall submit to the Registrar such periodical reports, and statements, showing the progress made in the liquidation proceedings as the Registrar may require.

࿿࿿࿿_x0010__x0017_Subject to the approval of the Registrar, the Liquidator may appoint staff to assist him in the discharge of his duties.

࿿࿿࿿_x0010__x0017_The Liquidator may empower any person from among the members of the liquidation committee, if any, or from among the staff appointed under sub-rule (5) of this rule, or in its absence, any other person, by general or special order in writing to make collections and grant valid receipts on his behalf.

࿿࿿࿿_x0010__x0017_The remuneration of the Liquidator fixed under sub-section (1) of section 79 and also that which is to be given to the staff appointed under sub-rule (6) of this rule shall be included in the cost of winding up which shall be payable out of the assets of the society in priority to all other claims.


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All funds in the charge of the Liquidator shall be deposited with such institution or person and in such manner as the Registrar may approve.

The Liquidator may, at any time, call such meetings of the members or of the creditors, or joint meetings of the members, and creditors; and such meetings shall be called, held and conducted at such time and place and in such manner as the Liquidator thinks fit.

The Liquidator shall call the annual general meeting of the society during each co-operative year to consider the Annual Audit Report or any other point which may be specified by the Registrar or he may desire to bring into the notice of the House.

All the meetings called under sub-rule (9) and (10) shall be presided by a Chairman of the meeting, especially elected for the purpose, from among the members present.

࿿࿿࿿_x0010__x0017_Issue of summons, notice etc. by a Liquidator -

The Liquidator may issue summons to persons where attendance is required either to give evidence or to produce documents.

The Liquidator shall himself arrange for the service of summons, and shall send warrants, if any, for execution to the competent Magistrate having local jurisdiction. The said Magistrate shall execute the warrants, as if issued by himself.

1“110. Liquidator to keep record of depositions whose evidence he takes -The Liquidator shall keep record of the deposition of persons whose evidence he takes.”

࿿࿿࿿_x0010__x0017_Distribution of assets -

The audit fees due and all costs, charges and expenses incurred in the winding up of the society, including the remuneration of the Liquidator, shall be payable in priority to all other claims.

After the liabilities, other than the owned capital, as they stood on the date of order of winding up are paid up, the assets, if any, left with the Liquidator may be employed subject to the approval of the Registrar for the following purposes in order of priority :-

proportional refund to members of any contributions realised from them in addition to their own personal debts;

prorate refund of share capital; and

prorata payment of dividend on the share, if any, at the


1. Amended vide H.P. gazette dated 20-6-1981 and 8-8-1981


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rate not exceeding six percent per annum for the whole period for which it has not been paid including the period of liquidation.

࿿࿿࿿_x0010__x0017_Removal of the Liquidator - When the Liquidator has been removed under section 79 he shall on such removal hand over all the property and documents relating to the society ordered to be wound up to such person as the Registrar may direct.

࿿࿿࿿_x0010__x0017_Liability due to claimants whose whereabouts are not known- If any liability cannot be discharged by the Liquidator owing to the whereabouts of the claimants not being known or for any other cause, the amount, covered by such undischarged liability may be deposited in financing bank having jurisdiction over the area in which the society was functioning and shall remain at the disposal of the claimant for a period of three years, after which the undrawn amount, if any, may be transferred to the State Co-op. Development Federation for credit to the Co-operative Education Fund.

࿿࿿࿿_x0010__x0017_Meeting of members at the conclusion of liquidation proceedings-

At the conclusion of the liquidation proceedings the Liquidator shall call a general meeting of the members and place before such meeting -

a summary of his proceedings;

a report on the cause of the failure of the society.

The members at such meeting after due consideration of the report placed by the Liquidator may by a resolution request the Registrar to cancel the registration or the order for the winding up of the society, as they think fit.

1“(3) Any meeting called under sub-rule (1) shall have all the powers of general meeting called under the bye-laws of the Society and its proceeding shall be regulated by such bye-laws except that no quorum shall be necessary for such meeting.”

As soon as the liquidation proceedings are completed, the liquidator has to submit a final report of proceedings to the Registrar with his recommendation to cancel either the registration of the society or winding up order. In the latter case the action taken by the Registrar shall mean the revival of society.

Final report of the Liquidator and termination of proceedings -

After the liquidation proceedings of a society have been closed, the Liquidator shall submit a final report to the Registrar together

࿿࿿࿿_x0010__x0017_Inserted vide notification No. Coop. A(3)-1/99-Vol. III dated 17-2-2009 published in Rajpatra dated 18-2-09.


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with a copy of his report and the resolution referred to in rule 114.

On receipt of the final report from the Liquidator the Registrar shall terminate the liquidation proceedings by cancelling either the registration or the order for the winding up of the society.

࿿࿿࿿_x0010__x0017_Maintenance of accounts by the Liquidator - The Liquidator shall keep such books and accounts as may be laid down by the Registrar from time to time. The accounts of the society so maintained shall be audited at least once in each co-operative year at such time and in such manner as the Registrar may determine.

࿿࿿࿿_x0010__x0017_Term of liquidation proceedings - Subject to the period fixed in memorandum of liquidation under rule 104 the liquidation proceedings of a society shall be closed within a period of five years from the date on which the order of winding up takes effect, unless the period is extended by the Registrar.

࿿࿿࿿_x0010__x0017_Disposal of record -

All the documents, books and records of the society whose registration has been cancelled shall be deposited with the Registrar, or such person, or institution, as the Registrar may direct.

After the expiry of three years from the date of the order of cancellation passed under rule 115 (2) the documents, books and records deposits under rule (1) of this rule may be destroyed under the order of the Registrar -

1“Provided that a precise description of each of the documents, books and records destroyed is maintained on record”.

CHAPTER - XI

EXECUTION OF DECREES

࿿࿿࿿_x0010__x0017_Application for execution to recovery officer -

2“(1) Any decree holder requiring the provisions of section 87 to be applied, shall apply to the recovery officer in whose jurisdiction the cause of action arose, and shall deposit the necessary cost on a scale fixed by the Registrar. If the judgement-debtor resides, or the property to be proceeded against is situated outside the jurisdiction of such recovery officer, the recovery officer shall transfer the application to the recovery officer in whose jurisdiction the judgement - debtor resides or the property is situated.”

࿿࿿࿿_x0010__x0017_Amended vide H.P. gazette dated 20-6-1981 and 8-8-1981

࿿࿿࿿_x0010__x0017_Amended vide notification No.Coop. A(3)-1/99-Vol.-I dated 25-7-2006 published in Rajpatra dated 27-7-06.


- 56 -

Every such application shall be made in the form specified by the Registrar and shall be signed by the decree-holder. The decree-holder may indicate whether he wishes to proceed in the first instance, against the immovable property mortgaged to the decree-holder or other immovable property or to secure the attachment of movable property.

On receipt of the application, the recovery officer shall verify the correctness and genuineness of the particulars set forth in the application with the records, if any, in the office of the Registrar and prepare a demand notice in writing in duplicate in the form specified by the Registrar setting forth the name of the judgement-debtor, and the amount due, and forward it to the sale officer.

࿿࿿࿿_x0010__x0017_Procedure in execution - Unless the decree-holder has expressed a desire that proceedings would be taken in a particular order as laid down in sub-rule (2) of rule 119 execution shall ordinarily be taken in the following manner:-

Movable property of the judgement-debtor shall be first proceeded against, but shall not preclude the immovable property being proceeded against simultaneously in case of necessity;

If there is no movable property, or if the sale proceeds of the movable property or properties attached and sold are insufficient to fulfil the demand of the decree-holder, the immovable property belonging to the judgement-debtor may be proceeded against.


࿿࿿࿿_x0010__x0017_Attachment and sale of specific movable property including crops on land - In the attachment and sale of movable property, the following rules shall be observed:-

࿿࿿࿿_x0010__x0017_The sale officer, shall, after giving previous notice to the decree holder, proceed to the village where the judgement-debtor resides, or the property to be attached is situated and serve a demand notice upon the judgement-debtor if he is present. If the amount due together with the expenses be not at once paid, the sale officer shall make the attachment by seizure or otherwise and shall immediately deliver to the judgement debtor a list or inventory of the property attached and an intimation of the place and the day, and hour at which the attached property will be brought to sale, if the amounts due are not previously discharged. If the judgement-debtor is absent, the sale officer shall serve the


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demand notice on some adult male member of his family, or on his authorised agent, or where such service cannot be effected shall affix a copy of the demand notice on some conspicuous part of his residence. He shall them proceed to make the attachment and shall fix the list of property attached on the usual place of residence of the judgement-debtor, endorsing thereon the place where the property may be lodged or kept and an intimation of the place, day and hour of sale.

࿿࿿࿿_x0010__x0017_After the attachment is made, the sale officer may arrange for the custody of the property attached, with the decree-holder or otherwise. If the sale officer requires the decree holder to undertake the custody of the property, he shall be bound to do so and any loss incurred owing to his negligence shall be made good by the decree-holder. If the attached property is livestock, the decree-holder shall be responsible for providing the necessary fodder therefore. The sale officer may, at the instance of the judgement-debtor, or of any other person claiming an interest in such property, leave it in the village or place where it was attached in the charge of such judgement-debtor or person, if he enters into a bond in the form specified by the Registrar with one or more sureties for the production of the property when called for.

࿿࿿࿿_x0010__x0017_No attachment shall be made after sunset and before sunrise.

࿿࿿࿿_x0010__x0017_The attachment shall not be excessive, that is to say, the property attached shall be in value as nearly as possible proportionate to the sum due by the judgement-debtor, together with interest and all expenses incidental to the attachment and sale.

࿿࿿࿿_x0010__x0017_If crops or ungathered products of the land belonging to a judgement-debtor are attached, the sale officer may cause them to be sold when fit for reaping or gathering, or at his option may cause them to be reaped or gathered in due season and stored in a proper place until sold. In the later case, the expenses of reaping or gathering and storing such crops or products shall be defrayed by the owner upon his redeeming the property or from proceeds of the sale in the event of its being sold.

࿿࿿࿿_x0010__x0017_The sale officer shall not work the bullocks or cattle, or make use of the goods or movable property attached, and he shall provide the necessary fodder for the cattle or livestock, the expenses attending which shall be defrayed by the owner of upon his redeeming the property, or from the proceeds of the sale in the event of its being sold.


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࿿࿿࿿_x0010__x0017_It shall be lawful for the sale officer to force upon any stable, cow house, granary, godown, out-house or other building, and he may also enter any dwelling-house the outer door of which may be open, and may break open the door of any room in such dwelling-house for the purpose of attaching property belonging to a judgement-debtor and lodged therein, provided always that it shall not be; lawful for him to break open or enter apartment in such dwelling-house appropriate for the ZANANA or residence of women, except as hereinafter provided.

࿿࿿࿿_x0010__x0017_Where the sale officer may have reason to suppose that the property of a judgement-debtor is lodged within a dwelling-house, the outer door of which may be shut or within any apartment appropriated to women, which by custom or usage are considered private, the sale officer shall report the fact to the officer-in-charge of the nearest police station. On such report the officer-in-charge of the said station shall send a police officer to the spot in the presence of whom the sale officer may force open the outer door of such dwelling-house, or break open the door of any room within the house except the room appropriated by women. The sale officer may also in the presence of the police officer after due notice is given for the removal of women with in a ZANANA, and after furnishing means for their removal in a suitable manner, if they be women of rank who, according to the custom or usage can not appear in public, enter the ZANANA apartments for the purpose of attaching the judgement-debtor’s property, if any, deposited therein but such property, if found, shall be immediately removed from such apartments after which they shall be left free to the former occupants.

࿿࿿࿿_x0010__x0017_The sale officer shall cause proclamation of the time and place of the intended sale to be made by the beat of drum in the village in which judgement-debtor resides, and in such other place or places as the sale officer may consider necessary, to give due publicity to this sale, No sale shall take place until after the expiration of the period of fifteen days from the date on which the sale notice has been served or affixed in the manner prescribed in clause (a) :

Provided that where the property attached is subject to speedy and natural decay, or where the expenses of keeping it in custody are likely to exceed its value, the sale officer may sell it at any time before the expiry of the said period of fifteen days, unless the amount due is paid earlier.

࿿࿿࿿_x0010__x0017_At the appointed time, the property shall be put up for sale in


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one or more lots, as the sale officer, may consider advisable, and shall be disposed of to the highest bidder :

Provided that it shall be open to the sale officer to decline to accept the highest bid where the price offered appears to be unduly low, or for other reasons. Where the property is sold for more than the amount due the excess amount, after deducting the interest and the expenses of process and the other charges shall be paid to the judgement-debtor:

Provided further that the recovery officer or the sale officer may, in his discretion, adjourn the sale to a specified day and hour recording his reasons for such adjournment. Where the sale is so adjourned for a longer period than seven days, a fresh proclamation under clause (i) shall be made unless the judgement-debtor consents to waive it.

The property sold shall be paid for in cash at the time of sale, or as soon thereafter as the officer holding the sale shall appoint, and the purchaser shall not be permitted to carry away any part of the property until he has paid for it in full. If the purchaser fails in the payment of purchase money, the property shall be resold.

Where it is proved to the satisfaction of any civil court of competent jurisdiction that any property which has been attached under these rules has been forcibly or cladistically removed by any person, the court may order forthwith such property to be restored to the sale officer.

Where prior to the day fixed for sale, the judgement-debtor or any person, acting on his behalf or any person claiming an interest in the properly attached, pays the full amount due, including interest, bhatta and other costs incurred in attaching the property, the sale officer shall cancel the order of attachment, and release the property forthwith.

The movable properties exempted from attachment by the proviso to section 60 of the Code of Civil Procedure, 1908, shall not be liable to attachment or sale under these rules.

࿿࿿࿿_x0010__x0017_Attachment of other movable property -

࿿࿿࿿_x0010__x0017_Where the movable property to be attached is the salary or allowance or wages of a public officer or a railway servant, or a servant of a local authority or a firm or a company or any other person or institution, the recovery officer may, on receiving a report from the sale officer, order that the amount shall, subject to the provisions of section 60 of the Code of Civil Procedure, 1908 (5 of 1908), be withheld from such salary or allowance or wages, direct and upon receipt of an order, the officer or other


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person whose duty is to disburse such salary or allowances or wages shall withhold and remit to the sale officer, the amount due under the order, or the monthly instalments, as the case may be.

࿿࿿࿿_x0010__x0017_Where the property to be attached consists of the share or interest of the judgement-debtor in movable property belonging to him and another co-owners, the attachment shall be made by a notice to the judgement-debtor prohibiting him from transferring the share on interest or charging it in any way.

࿿࿿࿿_x0010__x0017_Where the property to be attached is a negotiable instrument not deposited in a court, not in the custody of a public officer, the attachment shall be made by actual seizure and the instrument shall be brought to the office of the recovery officer ordering the attachment and be held subject to his further orders.

࿿࿿࿿_x0010__x0017_Where the property to be attached is in the custody of any court or public officer, the attachment shall be made by a notice to such court or officer, requesting that such property and any interest or dividend becoming payable thereon may be held subject to the further orders of the recovery officer issuing the notice :

Provided that where such property is in the custody of a court or any other recovery officer, any question of title or priority arising between the decree-holder and any other person, not being the judgement-debtor, claiming to be interested in such property by virtue of any assignment, attachment or otherwise shall be determined by such court or recovery officer, as the case may be.

Explanation - In this rule, a public officer includes a Lilquidator appointed under section 79.

࿿࿿࿿_x0010__x0017_(i) Where the property to be attached is a decree, either for the payment of money, or for sale in enforcement of a mortgage or charge, the attachment shall be made if the decree sought to be attached was passed by the Registrar or the person to whom a dispute has been transferred for disposal under section 73, by the order of the Registrar.

Where the Registrar makes an order under clause (i) he shall, on the application of the decree-holder, who has attached the decree, proceed to execute the attached decree and apply the net proceeds in satisfaction of the decree sought to be executed.

The holder of a decree sought to be executed by the attachment of another decree of the nature specified in


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clause (i) shall be deemed to be the representative of the holder of the attached decree, and to be entitled to execute such attached decree in any manner for the holder thereof.

Where the property to be attached in execution of a decree is a decree other than decree of the nature referred to in clause (i), the attachment shall be made by issue of a notice by the recovery officer to the holder of such a decree prohibiting him from transferring or charging the same in any way.

The holder of the decree attached under this sub-rule, shall give the recovery officer executing the decree such information and aid as may reasonably be required.

On the application of the holder of a decree sought to be executed by the attachment of another decree, the recovery officer making an order of attachment under this sub-rule, shall give notice of such order to the judgement-debtor bound by the decree attached, and no payment, or adjustment, of the attached decree made by the judgement-debtor in contravention of such order after receipt of notice thereof, either through the said recovery officer or otherwise, shall be recognised so long as the attachment remains in force.

࿿࿿࿿_x0010__x0017_Where the movable property to be attached is :-

࿿࿿࿿_x0010__x0017_a debt due to the judgement-debtor in question;

࿿࿿࿿_x0010__x0017_a share in the capital of a corporation or a deposit invested therein; or

࿿࿿࿿_x0010__x0017_other movable property not in the possession of the judgement-debtor, except property deposited in or in the custody of any civil court, the attachment shall be made by a written order signed by the recovery officer prohibiting:-

in the case of a debt, the creditor from recovering the debt and the debtor from making payment thereof,

in the case of a share or deposit, the person in whose name the share or the deposit may be standing from transferring the share or deposit or receiving any dividend or interest thereon, and


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࿿࿿࿿_x0010__x0017_in the case of any other movable property except as aforesaid, the person in possession of it from giving over to the judgement-debtor.

A copy of such order shall be sent in the case of the debt to the debtor, in the case of the share or deposit, to the proper officer of the corporation and in the case of the other movable property except property deposited in or in the custody of a Civil Court, to the person in possession of such property. As soon as the debt referred to in clause (a) or the deposit referred to in clause

(b) matures, the recovery officer may direct the person concerned to pay the amount to him. Where the share is not withdrawable the said recovery officer shall arrange for its sale through a broker.

Where the share is withdrawable, its value shall be paid to the recovery officer or to the party referred to in clause (c), the person concerned shall place it in the hands of the recovery officer as it becomes deliverable to the judgement-debtor.

࿿࿿࿿_x0010__x0017_Attachment and sale of immovable property -

࿿࿿࿿_x0010__x0017_Immovable property shall not be sold in execution of a decree unless such property has been preciously attached :

Provided that where the decree has been obtained on the basis of a mortgage of such property, it shall not be necessary to attach it.

࿿࿿࿿_x0010__x0017_In the attachment and sale, or sale without attachment of immovable property, the following procedure shall be observed:-

The application presented under sub-rule (2) of rule 119 containing a description of the immovable property to be proceeded against, sufficient for its identification and in case such property can be identified by boundaries or numbers in a record of settlement or survey, the specification of such boundaries or numbers and the specification of the judgement-debtor’s share or interest in such property to the best of the belief of the decree-holder and so far as he has been able to ascertain it.

The demand notice issued by the recovery officer under sub-rule (3) of rule 119 shall contain the name of the judgement-debtor, the amount due, including the expenses, if any, and the BHATTA to be paid to the persons who shall serve the demand notice, the time allowed for payment and in case of non payment, the particulars of the properties to be attached and sold or to be sold without attachment, as the case may be. After receiving the demand notice, the sale officer shall serve


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or cause to be served a copy of the demand notice upon the judgement-debtor or upon some adult male member of his family at his usual place of residence, or upon his authorised agent, or, if such personal service is not possible, shall affix a copy thereof on some conspicuous part of the immovable property about to be attached and sold or sold without attachment, as the case may be :

Provided that where the recovery office is satisfied that a judgement-debtor with intent to defeat or delay the execution proceedings against him is about to dispose of the whole, or any part, of his property, the demand notice issued by the recovery officer under sub-rule (3) of rule 119 shall not allow any time to the judgement-debtor for payment of the amount due by him and the property of the judgement-debtor shall be attached forthwith.

࿿࿿࿿_x0010__x0017_If the judgement-debtor fails to pay the amount specified in the demand notice within the time allowed, the sale officer shall proceed to attach and sell, or sell without attachment, as the case may be, the immovable property specified in the demand notice for execution.

࿿࿿࿿_x0010__x0017_Where the attachment is required before sale, the sale officer, shall if possible, cause a notice of attachment to be served on the judgement-debtor personally. Where personal service is not possible the notice shall be affixed in some conspicous part of the judgement-debtors’ last know residence, if any. The fact of attachment shall also be proclaimed by a beat of drum, or other customary mode of announcement, at some place on or adjacent to such property, and at such other place, or places, as the recovery officer may consider necessary to give due publicity to the sale. The attachment notice shall set forth that unless the amount due with interest and expenses be paid within the date therein mentioned the property will be brought to sale. A copy of the notice shall be sent to the decree holder. Where the sale officer so directs, the attachment shall also be notified by public proclamation in a local newspaper, if any.

࿿࿿࿿_x0010__x0017_Proclamation of sale shall be published by affixing a notice in the office of the recovery officer, nearest office of the financing bank, and in the tehsil office, at least thirty days before the date fixed for the sale. It shall also be published by beat of drum in the village. Such proclamation shall, where attachment is required before


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sale, be made after the attachment has been effected. Notice shall also be given to the decree-holder and the judgement-debtor. The proclamation shall state the time and place of sale and specify as fairly and accurately as possible the following particulars :-

the property for sale;

any encumbrance to which the property is liable;

the amount for recovery of which the sale is ordered; and

every other matter which the sale officer, considers material for a purchaser to know in order to judge the nature and value of the property;

࿿࿿࿿_x0010__x0017_(i) Where any immovable property is sold under these rules, the sale shall be subject to the prior encumbrances on the property, if any. The decree-holder shall, where the amount for the realisation of which the sale is held, exceeds Rs. 100 furnish to the sale officer within such time as may be fixed by him or by the recovery officer an encumbrance certificate from the registration department for the period of not less than twelve years prior to the date of attachment of the property sought to be sold, or in cases falling under the proviso to sub-rule (1) prior to the date of the application for execution. The time for production of the encumbrance certificate may be extended at the discretion of the sale officer or the recovery officer, as the case may be. The sale shall be by public auction to the highest bidder :

Provided that it shall be open to the sale officer to decline to accept the highest bid where the price offered appears to be unduly low or for other reasons:

Provided further that the recovery officer, or the sale officer may in his discretion, adjourn the sale to a specified day and hour, recording his reasons for such adjournment. Where sale is so adjourned for a longer period than seven days, a fresh proclamation under clause (e) shall be made, unless the judgement-debtor consents to waive it.

࿿࿿࿿_x0010__x0017_The sale shall be held after the expiry of not less than thirty days calculated from the date on which notice of the proclamation was affixed in the office


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of the recovery officer. The time and place of sale shall be fixed by the recovery officer and the place of sale shall be the village where the property to be sold is situated, or such adjoining prominent place of public resort as may be fixed by the said recovery officer :

Provided that in cases, where encumbrance certificate is not obtainable, owing to the destruction of the connected records, an affidavit from the village Patwari with regard to the encumbrances known to him, supported by a certificate from the registration department that the encumbrance certificate cannot be granted owing to the destruction of the connected records, shall be accepted in the place of an encumbrance certificate.

࿿࿿࿿_x0010__x0017_A sum of money equal to 25 per cent of the price of which the immovable property is purchased in auction shall be paid by the purchaser to the sale officer at the time of the purchase, and in default of such deposits, the property shall forthwith be resold :

Provided that where the decree-holder is the purchaser, and is entitled to set off the purchase money under clause (k) the sale officer shall dispense with the requirements of this clause.

࿿࿿࿿_x0010__x0017_The remainder of the purchase money and the amount required for the general stamp for the sale certificate shall be paid within fifteen days from the date of sale:

Provided that the time for payment of the cost of the stamp may for good and sufficient reasons, be extended at the discretion of the recovery officer upto thirty days from the date of sale ;

Provided further that in calculating the amounts to be paid under this clause, the purchaser shall have the advantage of any set off to which he may be entitled, under clause (k).

࿿࿿࿿_x0010__x0017_In default of payment of the purchase money within the period mentioned in clause (h), the deposit may, if the recovery officer thinks fit, after defraying the expenses of the sale, be forfeited to the State Government and the defaulting purchaser shall forfeit all claims to the property or to any part of the sum for which it may subsequently be sold.

࿿࿿࿿_x0010__x0017_Every resale of immovable property in default of payment of the amount mentioned in clause (h) within the period allowed for such payment, shall be made after the issue of a fresh proclamation, in the manner and for the period


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herein before prescribed for the sale.

Where a decree-holder purchases the property, the purchase money, and the amount due on the decree shall be set off against one another, and the sale officer shall enter upto satisfaction of the decree in whole or in part accordingly.

࿿࿿࿿_x0010__x0017_Where prior to the date fixed for sale, the judgement-debtor or any person acting on his behalf of any person claiming an interest in the property sought to be sold, tenders payment of the full amount due, together with interest, BHATTA and other expenses incurred in bringing the property to sale, including the expenses of attachment, if any, the sale officer shall forthwith release the property after cancelling, where the property has been attached, the order of attachment.

࿿࿿࿿_x0010__x0017_(i) Where immovable property has been sold by the sale officer, any person either owing such property or holding an interest therein, by virtue of a title acquired before such sale, may apply to have the sale set aside on his depositing with the recovery officer :-

for payment to the purchaser a sum equal to five per cent of the purchase money, and

for payment to the decree-holder, the amount of arrears specified in the proclamation of sale as that for the recovery of which the sale was ordered, together with interest thereon and the expenses of attachment, if any, and sale and other costs due in respect of such amount, less the amount which may, since the date of such proclamation, have been received by the decree-holder.

If such deposit and application are made within thirty days from the date of sale, the recovery officer, shall pass an order setting aside the sale and shall repay to the purchaser, the purchase money so far it has been deposited, together with the five per cent deposited by the applicant :

Provided that, if more persons than one have made deposits and application, under this sub-rule, the application of the first depositor to the recovery officer, shall be accepted.

࿿࿿࿿_x0010__x0017_If a person applies under sub-rule (5) to set aside the sale of immovable property, he shall not be entitled to


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make an application under this sub-rule.

࿿࿿࿿_x0010__x0017_(i) At any time within thirty days from the date of the sale of immovable property, the decree-holder or any person entitled to share in a rateable distribution of the assets or whose interests are affected by the sale, may apply to the recovery officer to set aside the sale on the ground of a material irregularity, or mistake, or fraud, in publishing the proclamation or conducting the sale ;

Provided that, no sale shall be set aside on the ground of irregularity, or fraud, unless the recovery officer is satisfied that the applicant has sustained substantial injury by reason of such an irregularity, mistake or fraud.

If the application be allowed, the recovery officer shall set aside the sale and may direct a fresh one.

࿿࿿࿿_x0010__x0017_(i) On the expiration of thirty days from the date of sale, if no application to have the sale set aside is made, or if such application has been made and rejected, the recovery officer shall make an order confirming the sale :

Provided that, if he shall have reasons to think that the sale ought to be set aside, notwithstanding that no such application has been made, or on grounds other than those alleged in any application which has been made and rejected, he may after recording his reasons, in writing, set aside the sale :

࿿࿿࿿_x0010__x0017_Whenever the sale of any immovable property is not so confirmed or is set aside the deposit or the purchase money, as the case may be, shall be returned to the purchaser.

࿿࿿࿿_x0010__x0017_After the confirmation of any such sale, the recovery officer shall grant a certificate of sale bearing his seal and signature to the purchaser, and such certificate shall state the property sold, and the name of the purchaser and it shall be conclusive evidence of the fact of the purchase in all courts and tribunals, where it may be necessary to prove it, and no proof of the seal or signature of the recovery officer shall be necessary unless the authority before whom it is produced shall have reason to doubt its genuineness.

࿿࿿࿿_x0010__x0017_An order made under this sub-rule shall be final, and shall not be leable to be questioned in any suit, or other legal proceeding.


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࿿࿿࿿_x0010__x0017_Where any lawful purchaser of immovable property is resisted and prevented by any person other than a person (not being the judgement-debtor) claiming in good faith to be in possession of the property on his own account, from containing possession of the immovable property purchased, any court of competent jurisdiction on application and production of the certificate of sale provided for by sub-rule (6) shall cause the proper process to be issued for the purpose of putting such purchaser in possession, in the same manner as if the immovable property purchased had been decreed to the purchaser by a decision of the court.

࿿࿿࿿_x0010__x0017_It shall be lawful for the sale officer to sell the whole or any portion of the immovable property of judgement-debtor in discharge of money due :

Provided always that so far as may be practicable, no larger section or portion of immovable property shall be sold than may be sufficient to discharge the amount due with interest and expenses of attachment, if any, and sale.

124. Effect of attachment on private alienation - Where an attachment has been made under these rules, any private transfer or delivery of the property attached or of any interest therein and any payment to the judgement-debtor of any debt, dividend or other moneys, contrary to such attachment, shall be void as against all claims enforceable under the attachment.

Explanation - For the purpose of this rule, claims enforceable under an attachment include claims for the rateable distribution of assets under rule 111.

࿿࿿࿿_x0010__x0017_BHATTA, costs and receipts for payment made -

Persons employed in serving notices or other processes under these rules shall be entitled to BHATTA (Travelling Allowance), at such rates, as may, from time to time, be fixed by the Registrar.

Where the cost and charges incurred in connection with the attachment, and sale of movable property, or the attachment and sale, or sale without attachment, or immovable property under these rules exceeds the amount of the cost deposited by the decree-holder, such excess shall be deducted from the sale proceeds of the property sold, or the moneys paid by the judgement-debtor, as the case may be, and the balance shall be made available to the decree-holder.

Every person making a payment towards any money due, for the recovery of which an application has been made under these rules, shall be entitled to a receipt for the amount, signed by the


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sale officer, or other officer empowered by the recovery officer in that behalf; such receipt shall state the name of the person making the payment and the subject matter in respect of which the payment is made.

࿿࿿࿿_x0010__x0017_Investigation of claims to property attached -

Where any claim is preferred to, or any objection is made to the attachment of any property attached under these rules on the ground that such property is not liable to such attachment, the sale offer shall investigate the claim, or objections, and make an order either rejecting the claim, or objection, as the case may be and dispose it on merits :

Provided that the sale officer, for reasons to be recorded in writing, may refuse to investigate the claim or objection, if he considers that the claim or objection is frivolous.

࿿࿿࿿_x0010__x0017_Loss caused by resale due to default by purchaser at first sale -

Any deficiency of price which may arise on a release held under clause (1) of rule 121 or under clause (g) or (j) of sub-rule (2) of rule 123 by reason of the purchaser’s default, and all expenses attending such resale, shall be certified by the sale officer to the recovery officer, and shall at the instance of either the decree-holder or the judgement-debtor, be recoverable from the defaulting purchaser. The costs, if any, incidental to such recovery shall also be borne by the defaulting purchaser.

Where the property may, on the second sale sell for a higher price than at first sale, the defaulting purchaser at the first sale, shall have no claim to the difference or increase.

࿿࿿࿿_x0010__x0017_Dismissal of application for execution for default of decree-holder- Where any property has been attached in execution of a decree, but by reason of the decree-holder’s default, the recovery officer is unable to proceed further with the application for execution, he shall either dismiss the application or for any sufficient reason adjourn the proceedings to a future date. Upon the dismissal of such an application, the attachment shall cease.

࿿࿿࿿_x0010__x0017_Distribution of assets when there are claims under several decrees-

Where the sale officer attaches, or has attached under these rules, any property not in the custody of any court, which is already under attachment made in execution of a decree of any court, such court shall receive and realize such property; and shall determine claims thereto and any objection to the attachment thereof :


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Provided that where property is under attachment in the execution of decrees of more courts than one, the court which shall receive or realise such property and shall determine any claim thereto, and any objection to the attachment thereof, shall be the court of highest grade, or where there is no difference in grade between such courts, the court under whose decree the property was first attached.

Where the assets are held by the sale officer and before the receipt of such assets demand notices in pursuance of applications for execution of decree against the same judgement-debtor have been received from more than one decree-holder and the decree-holders have not obtained satisfaction, the assets after deducting, the costs of realisation shall be rateably distributed by the recovery officer among such decree holders in the manner provided in section 73 of the Code of Civil Procedure, 1908.

࿿࿿࿿_x0010__x0017_Death of judgement-debtor - Execution against legal representative-

Where a judgement-debtor dies before the decree has been fully satisfied, an application under sub-rule (1) of rule 119 may be made or continued against the legal representative of the deceased, and thereupon all the provisions of this chapter shall, save as otherwise provided in this rule, apply as if such legal representative were the judgement-debtors ;

Provided that a show cause notice shall be issued to such legal representative, and his objection heard, before execution is proceeded against him.

Where the decree is executed against such legal representative, he shall be liable only to the extent of the property of the deceased which has come to his hands, the recovery officer executing the decree may, of his own motion or on the application of the decree-holder, compel such legal representative to produce such accounts as he thinks fit.

࿿࿿࿿_x0010__x0017_Fees for processes issued under these rules - Where, in connection with the proceeding under clause (c) of section 87, any person requires the issue of any process or objects to any process issued, or objects to any order passes, he shall pay such fee as may be specified by the Registrar, in this behalf.


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CHAPTER - XII

APPEAL, REVIEW AND REVISION

1“132. Constitution of Co-operative Appellate Tribunal -

࿿࿿࿿_x0010__x0017_The Co-operative Appellate Tribunal under section 108 of the Act, shall be called the Himachal Pradesh Co-operative Appellate Tribunal.

࿿࿿࿿_x0010__x0017_The Tribunal shall consist of the President and not more than three other members to be appointed by the Government, who shall possess the following qualifications :-

The President of the Tribunal, shall be a person who is qualified to be a judge of any High Court in India or is retired District Judge, or who has held the office of the Registrar, *“or Additional Registrar” or Joint Registrar of Co-operative Societies for not less than five years under any State Government or a member of Indian Administrative Service who has been borne on the State Cadre for a period of not less than five years.

The other members of the Tribunal shall be persons who have held the office of the Registrar *“or Additional Registrar” or Joint Registrar of Co-operative Societies for not less than three years under any State Government or a member of Administrative Service who has been borne on the State Cadre for a period not less than five years or as non-officials closely associated with the co-operative movement who possess legal qualification (a recognised degree in law) and experience.

࿿࿿࿿_x0010__x0017_Notwithstanding anything contained in sub-rule (2) a person shall be disqualified for being appointed as or for continuing as, President or a member of the Tribunal if he is, or becomes, a member of the committee of any society other than an educational society, a propagandist society or a federal society which is not a business institution.

࿿࿿࿿_x0010__x0017_(a)The President and each of the other members of the

Tribunal shall hold office for such period not less than two years, as the State Government may by notification in the Official Gazette specify in his case, and shall be eligible for re-appointment.


1. 1. Amended vide H.P. extra ordinary gazette dated 27th April, 1976

  • Inserted vide notification No.Coop. A(3)-1/99-Vol.-I dated 25-7-2006 published in Rajpatra dated 27-7-06.


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Notwithstanding anything contained in clause (a), no person shall be eligible to continue to hold office of the President or a member of the Tribunal after he attains the age of sixty-five years.

The President or a member of the Tribunal may at any time resign his office.

The President or a member of the Tribunal may, with the previous permission of the State Government hold any other office, appointment or employment not inconsistent with his position on the Tribunal.

࿿࿿࿿_x0010__x0017_Notwithstanding anything contained in sub-rule (4), the State Government may terminate at any time, the appointment of the President or a member, if, in its opinion, such President or member is unable or unfit to continue to perform the duties of his office :

Provided that no appointment shall be terminated under this sub-rule unless the person whose appointment is proposed to be terminated is given a reasonable opportunity of showing cause against such termination.

࿿࿿࿿_x0010__x0017_(a) If any vacancy in the membership of the Tribunal occurs by leave or absence, deputation, death, resignation, expiry of the period of appointment, termination of the appointment or for any other cause whatsoever, such vacancy shall be filled by the State Government by a person qualified for appointment under sub-rule (2) of this rule.

Till the vacancy in the office of President is filled on regular basis the Registrar, shall have the power to appoint the Chairman out of the existing members of the Tribunal :

࿿࿿࿿_x0010__x0017_The headquarters of the Tribunal shall be at Shimla or at such other place as may be notified by the State Government in the official Gazette.

࿿࿿࿿_x0010__x0017_The powers and functions of the Tribunal may be exercised and discharged by benches constituted by the President from amongst the members of the Tribunal including himself ;

Provided that any inter-locutory application may be heard by one or more members who may be present.

࿿࿿࿿_x0010__x0017_The Benches of the Tribunal shall consist of two or more

members.

࿿࿿࿿_x0010__x0017_Where a matter is heard by three members the opinion of the


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majority shall prevail, and the decision shall be in accordance with the opinion of the majority. Where a matter is heard by an even number of members, and the members are equally divided, if the President be one of the members the opinion of the President shall prevail and in other cases the matter shall be referred to the President, and shall be decided in accordance with his decision.

࿿࿿࿿_x0010__x0017_Subject to the previous approval of the State Government, the Tribunal shall frame regulations consistent with the provisions of the Act and rules made thereunder, for regulating its procedure and the disposal of its business.

࿿࿿࿿_x0010__x0017_The regulations made under sub-rule (11) shall be published in the Official Gazette.”

1“132-A. Powers of the Co-operative Appellate Tribunal - The Tribunal shall exercise all the appellate or revisional powers which the State Government exercises under sections 93, 94 and 95 of the Act, except for the matters referred to in clauses (a) to (d) and (i) and (f) of section 93 (i) of the Act.”

2“Provided that the State Government shall continue to exercise the powers under section 93, 94 and 95 of the Act till the constitution of the Tribunal

Provided further that the appeals which lie to the State Government under the Act may be heard by the Secretary Co-operation to the State Government if the impunged order has been passed by an officer not below the rank of the Registrar, Co-operative Societies :

Provided further that in case the impunged order or decision has been passed by some other officer subordinate or junior to the Registrar, Co-operative Societies but exercise the powers of the Registrar, Co-operative Societies, such appeals may be hear by the Deputy/Joint Secretary (Co-operation) to the State Government.”

3“132-B Tribunal to have powers of civil court -

In exercising the functions conferred on it by or under the Act and the rules framed thereunder, the Tribunal shall have the same powers as are vested in a civil court in respect of :-

proof of facts by affidavit,

Summoning and enforcing the attendance of any person and examining him on oath.

compelling discovery of the production of documents, and

issuing commissions for the examination of witness.

࿿࿿࿿_x0010__x0017_Inserted vide H.P. extra ordinary gazette dated 27th April, 1976

࿿࿿࿿_x0010__x0017_Inserted vide notification dated 31st August, 1977.

࿿࿿࿿_x0010__x0017_Inserted vide H.P. extra ordinary gazette dated the 27th April, 1976.


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࿿࿿࿿_x0010__x0017_In the case of any such affidavit, any officer appointed by the Tribunal in this behalf may administer the oath to the deponent.”

1“132-C. Pay and allowances of the president and other members of the Tribunal - The President and other member of the Tribunal shall be entitled to receive such pay and allowances as may be specified by the State Government in the orders issued from time to time in this behalf.”

࿿࿿࿿_x0010__x0017_Procedure of appeal -

Every appeal under section 93 shall be in the form of memorandum, which shall :-

be either type written or written legibly in ink in Hindi or English ;

specify the name and address of the appellant and also the name and address of the respondent or the opponent, as the case may be ;

state whether the order complained of was made by the Registrar or by any person other than the Registrar on whom the powers of the Registrar are conferred;

clearly state the grounds on which the appeal is made;

state precisely the relief which the appellant claims;

state the date of the order or decision appealed against;

Every appeal shall be accompanied by a copy of the order appealed against and shall be presented in person by the appellant, or by his duly appointed agent, to the appellate authority during office hours, or sent by registered post.

࿿࿿࿿_x0010__x0017_Procedure after presentation of appeal -

On receipt of an appeal, the appellate authority shall examine it, and if it is found that it is in order as provided in sub-rule (1) of rule 133, it shall be registered in the appropriate register maintained for this purpose.

If the appeal is found to be defective in certain respects, the appellate authority may call upon, within such time not exceeding 15 days in any case, to remedy the formal defects pointed out in the appeal.

If the party concerned or his agent fail to remedy the defects within the prescribed time, the appellate authority shall fix a date for preliminary hearing of the appeal of which due notice shall be given to the party concerned.

On the date fixed under sub-rule (3), the appellate authority shall


1. Inserted vide extra ordinary gazette dated the 27th April, 1976.


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hear the party or his agent, if present, and pass orders either directing that the appeal be admitted or rejecting the appeal. Where the appeal is rejected the appellate authority shall record its reasons for doing so.

After an appeal is admitted, a notice shall be delivered or sent by registered post to the respondent, or opponent, calling upon him to appear before the appellate authority on the date specified in the notice. The notice shall also declare that if he does not appear before the appellate authority, either in person or through an agent on the date specified in the notice, or on any subsequent date to which the hearing may be adjourned, the appellate authority shall hear and decide the appeal ex-parte.

࿿࿿࿿_x0010__x0017_Procedure at the hearing -

On the date fixed for hearing or on any other date to which the hearing may be adjourned the appellant or his agent, or if permitted by the appellate authority, his pleader shall ordinarily be heard first in support of his appeal. The respondent or the opponent or his agent, or if permitted by the authority, his pleader, shall if necessary be heard next; and in such case the appellant or his agent or his pleader shall be entitled to reply.

(2) If, on the date fixed for hearing or on any other day to which the hearing may be adjourned, the appellant does not appear either in person or by his agent or pleader when the appeal is called for hearing, the appellate authority may dismiss the appeal or may decide it on merits, after hearing the respondent or opponent or his agent or pleader, if present.

࿿࿿࿿_x0010__x0017_If, on the day fixed for hearing or any other day to which the hearing may be adjourned, the respondent or opponent does not appear either in person or through his agent or pleader if permitted, when the appeal is called for hearing, the appellate authority may decide the same on merits after hearing the appellant or his agent or pleader if he be present.

࿿࿿࿿_x0010__x0017_If any of the parties was absent at the date of hearing and the appeal was heard and decided ex-parte, the party concerned may apply for restoration of appeal and if the party satisfies the appellate authority that it had no notice of the date of hearing or if it was prevented for any sufficient cause from appearing when the appeal was called for hearing, the appellate authority may restore the appeal to its file :


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Provided that where the other party has appeared in the appeal, such party shall be given notice and an opportunity of being heard before the order for restoration of appeal is made.

The appellate authority may on such terms as it thinks fit and at any stage, adjourn the hearing of an appeal.

࿿࿿࿿_x0010__x0017_Fresh evidence and witnesses -

No party to an appeal shall be entitled to adduce fresh evidence, whether oral or documentary before the appellate authority. The appellate authority may accept documents tendered by a party or call for the same if it is of opinion that they are necessary for deciding the appeal, provided that the other party shall in that case be entitled to produce rebutting evidence.

If the appellate authority is of opinion that any witness should be examined, it may do so, if it is necessary for deciding the appeal.

Where fresh evidence has been adduced under sub-rule (1) or a witness has been examined as provided in sub-rule (2) the parties may, if they so desire address the appellate authority on points arising out of the fresh evidence or the deposition of the witness.

࿿࿿࿿_x0010__x0017_Procedure in case of death etc. -

If an appellant dies, while the appeal is pending and it cannot be proceeded with unless his legal representative is made a party to the appeal, the appellate authority shall adjourn further proceedings to enable his legal representative to appear and apply for being made a party. If the legal representative fails to do so within 90 days from the date on which the appellant dies, the appeal shall abate as regards the deceased and if he be the sole appellant, the appeal shall be dismissed. It shall be proceeded with as regards the remaining appellant.

If the respondent or opponent dies while the appeal is pending, and it cannot be proceeded with unless his legal representative is made a party to the appeal, the appellant shall apply to the appellant authority for making the legal representative of such a respondent or opponent a party to the appeal within 90 days from the date on which the respondent or opponent died. If the appellant fails to do so, the appeal shall abate as regards the deceased. If the deceased be the sole respondent or opponent, the appeal shall be dismissed. In any other case it shall be proceeded with as regards the remaining respondents or opponents.


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Notwithstanding anything contained in sub-rule (1) and (2) there shall be no abatement by reasons of the death of any party, between the conclusion of the hearing and the pronouncement of the judgement, but the judgement may in such case be pronounced notwithstanding the death, and shall have the same force and effect as it had been pronounced before the death took place. No legal representative need be made a party in such a case.

If a question arises in any appeal as to whether a person is, or is not, a legal representative of a deceased party, such question may be determined by the appellate authority, in a summary way, after taking evidence, if necessary.

࿿࿿࿿_x0010__x0017_Procedure in case of assignment, insolvency etc. -

In any case where the business of a party to an appeal before the appellate authority is, during the pendency of it, assigned or devolves wholly or in part to or upon some other person or society, the appeal may, by leave of the appellate authority, be continued by or against such person or society.

A person claiming to be a legal representative of a deceased appellant or assignee or receiver of an insolvent may apply within 60 days from the date of abatement or dismissal of the appeal to have the abtemement or dismissal set aside, and if it is proved to the satisfaction of the appellate authority that he was prevented by sufficient cause from appearing within time, the abatement or dismissal shall be set aside by the appellate authority and the appeal proceeded with.

If a party to an appeal becomes insolvent and its estate becomes vested in the assignee or receiver, the later may, by leave of the appellate authority, be made a party to the appeal.

࿿࿿࿿_x0010__x0017_Pronouncement of judgement and cost of appeal -

When the hearing of the appeal is complete, the appellate authority shall pronounce its judgement forthwith, or shall fix a date for the same. Such date shall be notified on the notice board of the appellate authority.

Every judgement of the appellate authority shall be written in either Hindi or English.

The appellate authority shall, in its judgement, state at the end, whether the appeal is dismissed, or allowed, wholly, or in part, and mention the relief, if any, granted to the appellant.


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The costs of the appeal shall be at the discrition of the appellate authority in its final order. The appellate authority shall state who shall bear the cost, and in what proportion, if any.

࿿࿿࿿_x0010__x0017_Supply of certified copies - Certified copies of the judgement shall be supplied on application to the parties concerned on payment of requisite fees as prescribed under rule 151.


CHAPTER - XIII

MISCELLANEOUS

࿿࿿࿿_x0010__x0017_Mode of service of summons -

Every summons issued under the Act or these rules shall be in writing, and shall be authenticated by seal, if any, of the officer by whom it is issued and shall be signed by such officer or by any person authorised by him in writing in that behalf. The summons shall require the person summoned to appear before the said officer at a stated time and place, and shall specify whether his attendance is required for the purpose of giving evidence or to produce a document or for both purposes; and any particular document, the production of which is required, shall be described in the summons with reasonable accuracy.

Any person may be summoned to produce a document without being summoned to give evidence; and any person summoned merely to produce a document shall be deemed to have complied with the summons if he causes such document to be produced, instead of attending personally to produce the same.

The service of summons under the Act or these rules on any person, may be effected in any of the following ways :-

by giving or tendering it in person; or

if such person is not found, by leaving it at least at his last known place of abode or business or by giving or tendering it to some adult member of his family; or

if the address of such person is known to the Registrar or other authorised person, by sending it to him by registered post with acknowledgment due; or

if none of the means aforesaid is available by affixing it in some conspicuous part of his last known place of abode or business.

Where the serving officer delivers or tenders a copy of the summons to the defendant personally, or to an agent, or other


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person, on his (defendant’s) behalf, he shall require the signature of the person to whom the copy is so delivered or tendered as an acknowledgment of service endorsed on the original summons.

࿿࿿࿿_x0010__x0017_The serving officer shall in all cases in which the summons have been served under sub-rule (4), endorse or annex, or cause to be endorsed or annexed, on or to the original summons a return stating the time when and the manner in which the summons was served and the name and address of the person, if any, identifying the person served and witnessing the delivery or tender of the summons.

࿿࿿࿿_x0010__x0017_Where the person to be summoned is a public officer, or is the servant of a company or a firm or a local authority or an institution or any other person, the officer issuing the summons may, if it appears that the summons may be conveniently so served, send it by registered post acknowledgment due for service on the party to be summoned to the head of the office in which he is employed together with a copy of the summons to be retained by person concerned.

࿿࿿࿿_x0010__x0017_The summons under sub-rule (3) (a) of this rule may be served through the Tehsildar or an employee of the Co-operative Department, or the Chairman or the Secretary of the society of which the person summoned is a member.

1“(141 A. Manner of service of notice - The notice under the provisions of section 86 shall indicate the substance of the demand or debt due to the co-operative society and shall be served in the manner laid down for service of summons in sub-rule (3) of Rule 141. No order under section 86 shall be made until a period of thirty days has expired from the date of service of notice)”

142. Registrar and other officers to be public servants - The Registrar, a person exercising the powers of the Registrar, a person entrusted with the supervisory functions of a society by the Registrar, a person authorised to audit the accounts of the society under section 61 or to make inspection under section 65 or section 66, a person to hold inquiry under section 67 or section 69, a person appointed an administrator under section 37, a person to whom the dispute has been referred or transferred for disposal under section 73, a liquidator appointed under section 79, recovery officer and sales officer appointed under Chapter XI of these rules, process server appointed under rule 141; returning officer, chairman, manager and registration officer appointed under rule 37 and all the members of appellate tribunal, if any, shall be deemed


1. Inserted vide H.P. extra ordinary gazette dated 29th July, 1975.


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to be public servants within the meaning of section 21 of the Indian Penal Code, 1860.

1“143. Certain proceedings under the Act and the rules to be judicial proceedings - Proceedings of inspection under section 66 and inquiry under sections 67 and 69, proceedings, under section 73, 74, 80, 93, 94, 95 and execution proceedings under section 87 shall be deemed to be judicial proceedings within the meaning of section 228 of the Indian Penal Code, 1860”.

144. Recovery or receipt of societies dues by an officer or a member of the society-

࿿࿿࿿_x0010__x0017_Unless otherwise provided in the bye-laws, an officer or a member of the society shall deposit with the society, any cash recovered or received on behalf of the society within a period not exceeding 20 days from the date of such recovery or receipt by him :

Provided that for specific reasons the managing committee of the society may relax the above time-limit by a resolution passed in this behalf and approved by the Registrar.

Any contravention of sub-rule (1) shall constitute an offence of criminal misappropriation under the Indian Penal Code, 1860.

࿿࿿࿿_x0010__x0017_Code of Civil Procedure to operate in certain matters - Where the Act, or these rules, have not laid down any procedure for any matter arising during the course of proceedings under sections 73, 74, 87, 93, 94 and 95 the procedure laid down under the Code of Civil Procedure, 1908 for such matter shall be applied in the same manner as if the person conducting the proceedings is a civil court.

࿿࿿࿿_x0010__x0017_Bye-laws of a society not to contravene the Act and rules -

Where it is found that any provision in the bye-laws of a society is contrary to the Act and the rules, the fact shall be brought to the notice of the society by the Register requiring such society to amend the same in accordance with the provisions of section 11, within the time specified.

The provisions of the bye-laws referred to in sub-rule (1) shall cease to operate from the date of receipt of the said notice by the society and any action under the said provisions thereafter shall be void.

࿿࿿࿿_x0010__x0017_Breach of mandatory provisions to be culpable negligence punishable under section 109 - Save as provided in the Act and the rules,


1. Amended vide notification No.Coop. A(3)-1/99-Vol.-III dated 17-2-2009 published in Rajpatra dated 18-2-09.


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the wilful breach of any mandatory provisions of the Act and the rules by any society or an officer of the society shall be deemed to be a culpable negligence on the part of such society or the officer as the may be, and shall be punishable in accordance with sub-section (3) of section 109.

࿿࿿࿿_x0010__x0017_Restrictions on legal practitioners - Except with the permission of the Registrar or the person deciding a dispute under clause (b) and (c) of sub-section (1) of section 73, or the appellate authority, as the case may be, no legal practitioner in his capacity as a legal practitioner, or a person holding a power of attorney (except where the legal practitioner or attorney is a near relative to the party or is himself a party to the dispute), shall be permitted to appear on behalf of any party at the hearing.

࿿࿿࿿_x0010__x0017_Fees for inspection of public documents filed in the office of the Registrar - Any member of the public shall be permitted on payment of a fee of one rupees for two hours, or fraction thereof, of inpsecting, to inspect for any lawful purpose any public document (exclusive of public documents privileged under section 123, 124 and 131 of the Indian Evidence Act, 1872) filed in the office of the Registrar, and in particular the following documents namely :- The registration register.

The registration certificate of a society.

The registered bye-laws of a society and amendments effected in such bye-laws.

An order cancelling the registration of a society.

An order directing the liquidation of a registered society.

The annual statements’ of the society.

Any decision of the Registrar or award of an arbitrator under rule 92.

࿿࿿࿿_x0010__x0017_Fees of certified copies of society’s documents - Subject to the provision of rule 60, a member may get certified copies of the society’s documents on payment of the fee to the society as mentioned below :-

(1) Books of Accounts ... Re. 0.50 per entry (2) Other documents... Re. 1.00 per hundred words or fraction thereof to a minimum of Re. 1

151. Fees for certified copies of public documents - The fees prescribed for certified copies of any public documents, which any person has under the preceding rule, a right of inspection are as follows :-

For registration certificate ... Rs. 5 For other documents:- for the first two hundred words for every additional hundred ... Rs. 2 words or fraction thereof ... Re. 1


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࿿࿿࿿_x0010__x0017_Power of the Registrar to issue directives/instructions -

It shall be in the competence of the Registrar to give any directive or issue any instructions for the smooth and beneficial running of any society or class of societies and the directives or instructions so issued shall be binding on the society or class of societies as the case may be.

Where any society considers that any directive or instruction issued under sub-rule (1) above is not conducive to its smooth and beneficial running, it may go in appeal to the State Government; against such directive or instruction within 45 days of the receipt of such directive or instruction and the decision of the State Government shall be final in the matter.

࿿࿿࿿_x0010__x0017_Language for proceedings under the Act - Every report made under section 63, 65, 66, 67 and 69 and every award or decision made under section

࿿࿿࿿_x0010__x0017_and every judgement made in appeal under section 93, and every order passed under sections 94 and 95 shall be in Hindi in Devnagri script or in the English language.

࿿࿿࿿_x0010__x0017_Repeal and savings -

These rules shall replace the previous rules made under the Himachal Pradesh Co-operative Societies Act, 1956 and the Punjab Co-operative Societies Act, 1961 (as applicable to Himachal Pradesh in accordance with the Punjab Re-organisation Act, 1966).

All appointments and orders made, all notifications and notices issued, all transactions entered into, and all suits and proceedings instituted under the previous rules shall be deemed, so far as may be, to have been made, issued, entered or instituted under these rules.

APPENDIX ‘A’

RULES OF ELECTION TO THE COMMITTEE

࿿࿿࿿_x0010__x0017_Definitions - In this Appendix unless the context otherwise requires :

࿿࿿࿿_x0010__x0017_“Election” means the election of the Committee;

1 “(b) ‘Observer’ means a person appointed by the Registrar for monitoring the elections of a Co-operative Society.”

“Manager” means any person appointed as such by the Registrar for the purpose of the rules contained in this Appendix and if no such person is appointed then the heard of office of a co-operative society by whatever name called, to whom the

࿿࿿࿿_x0010__x0017_Amended vide notification No.Coop. A(3)-1/99-Vol.-III dated 17-2-2009 published in Rajpatra dated 18-2-09.


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management of the office of the society is entrusted ;

“1(d) ‘Returning Officer’ means the Registrar, Additional Registrar, Joint Registrar, Deputy Registrar or Assistant Registrar (by whatever name called), Co-operative Societies and shall include the person authorized by the Registrar in this behalf by a general or special order; and”

“Registration Officer” means a person appointed by the Registrar under rule 3 of the Appendix.

࿿࿿࿿_x0010__x0017_Qualifications of candidates - No person shall be eligible for election as a member of the Committee if he is subject to any disqualification mentioned in rule 41.

2“3 Preparations of voters’ list -

In the case of every Primary Society, a notice regarding date of publicati3on of tentative list of voters, date fixed for hearing objections and date fixed for publication of final list of voters shall be published by the Registration Officer in the Head Office and Branch Office(s) of the Society and such notice shall also be exhibited at some conspicuous places in the area of operation of the Society such as Panchayat Ghar or Mahila Mandal Bhawans etc. one month prior to date fixed for finalization of list of voters. In case, the area of operation of the Society is spread over a Tehsil or beyond; or if the number of members is more than 1500 such notice shall also be published in one Hindi daily having circulation in the area. Thereafter, tentative list of voters shall be prepared by the Manager ten days after display of notice at conspicuous places or date of publication of notice in the Newspaper, as the case may be, and the Registration Officer shall publish tentative list of voters at the Head Office twenty days prior to date fixed for finalization of list of voters and also circulate among the Branch Office(s) of the Society to display on the notice board. Simultaneously, the Registration Officer shall intimate such member of the society through authorized person or by post who is not eligible to vote as per Act/Rules/Bye laws/Instructions.

In the case of every Secondary/Federal/Apex Society, the Registration Officer shall send a notice to the member societies containing the information regarding last date by which name of representatives to vote on behalf of member societies are to be intimated, date of publication of tentative list of voters, dates fixed for hearing of objections, date of finalization of list of voters and such other information as the Registration Officer may deem necessary. Such

࿿࿿࿿_x0010__x0017_Amended vide notification No.Coop. A(3)-1/99-Vol.-III dated 17-2-2009 published in Rajpatra dated 18-2-09.


2 . -do-


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notice shall also be sent to individual members. The notice shall be sent through authorized person or by post one month prior to date fixed for finalization of list of voters and shall also be displayed at the conspicuous places in the Head Office and Branch Office(s) of the society. Where area of operation of the society is spread over entire District or beyond, such notice shall be published in one Hindi daily having circulation in the area. Thereafter, tentative list of voters shall be prepared by the Manager ten days after the date of display of notice at the conspicuous places or date of publication of notice in the Newspaper, as the case may be, and the Registration Officer shall display tentative list of voters at the Head Office twenty days prior to the date fixed for finalization of list of voters and also circulate among the Branch Office(s) of the Society to display the same on the notice board. Simultaneously, the Registration Officer shall intimate such member of society or individual member through authorized person or by post who is not eligible to vote as per Act/Rules/Bye-laws/Instructions.

(3) The following procedure shall be carried out in all kind of Societies after registration of voters:-

࿿࿿࿿_x0010__x0017_A tentative list of votes indicating the name of the member society, its representative and other voters so published at the Head Office and Branch Office(s) of the society by the Registration Officer shall remain open for inspection of members for atleast fifteen days and objection thereon shall be heard by him.

࿿࿿࿿_x0010__x0017_Three clear days shall be given for hearing objections. The decision of the Registration Officer thereto shall be final.

࿿࿿࿿_x0010__x0017_The final list of voters shall thereafter be published at the Head Office and Branch Office(s) of the society not later than one month prior to the date of poll by the Registration Officer.”

1”4. Election -

(I) The Manager shall draw up a detailed programme of election in accordance with the instructions issued by the Registrar from time to time.

(2) The Manger, shall, when so required by the Registrar for the purpose of such election, divide the area of operation of the co-operative


1. Amended vide notification No.Coop. A(3)-1/99-Vol.-III dated 17-2-2009 published in Rajpatra dated 18-2-09.


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society into such number of zones, as there are members to be elected, or into such lesser number as may be specified by the Registrar and communicate the zones so constituted to the Registrar for his prior approval :

Provided that the zones shall be constituted in such a way that members from contiguous areas are included in a particular zone and where such contiguity is not discernible, the zones shall be constituted as per Serial No. of the members in the membership register;

(3) Notwithstanding anything contained in rule 28, the notice for the election together with the zones constituted, if any, shall be exhibited by the Returning Officer not less than thirty days before the date fixed for such election at the registered office of the society, its branch(es), office of Returning Officer and at some common place in the area of operation of the co-operative society for intimation of all the voters of the co-operative society indicating:-

࿿࿿࿿_x0010__x0017_the number of members to be elected zone-wise if any;

࿿࿿࿿_x0010__x0017_the date, hour and place of holding the polling and declaration of election result;

࿿࿿࿿_x0010__x0017_the last date of making nominations, which shall not be later than fifteen days before the date fixed for holding the said polling.

࿿࿿࿿_x0010__x0017_The date on which, the place at which, and hours between which the scrutiny of nomination papers shall be made; and

࿿࿿࿿_x0010__x0017_The last date for the withdrawal of candidates.

࿿࿿࿿_x0010__x0017_the date and time when the campaigning for such election shall come to an end which shall be forty eight hours prior to date and time of closure of polling :

Provided that if the area of operation of the Society is spread over tehsil or beyond or if the number of voters is more than 1500, then such notice shall also be published in one Hindi daily having circulation in the area:

Provided further that election process shall be considered to have been started from the day of approval of election programme by the Registrar.

࿿࿿࿿_x0010__x0017_The nomination papers duly completed on the form prescribed by the Registrar and supplied by the co-operative society to its members on demand shall reach the head office of the society by such date and time as may be specified by the Manager in the programme drawn up in sub-rule(1) of this rule.

࿿࿿࿿_x0010__x0017_A candidate shall not be entitled to file his nomination paper for more than one office of the Committee. If nomination paper, for


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more than one office are filed, the nomination paper filed for the first office shall only be considered, and the nomination papers for the other office/offices shall be deemed to be rejected.

࿿࿿࿿_x0010__x0017_The person who is to receive the nomination paper under sub-rule (4), shall on receiving the nomination paper, enter thereon the serial number of its receipt and shall endorse thereon the date on which, and the hour at which the nomination was delivered to him. Nomination papers received after the date and time fixed under clause (b) of sub-rule (3) shall not be valid. The person submitting nomination paper shall be entitled to a receipt in writing from the person who is to receive nomination papers as an acknowledgement of having it received by the later.

࿿࿿࿿_x0010__x0017_After the nomination papers are scrutinized by the Returning Officer, the list of the validly nominated candidates for election shall be announced, where necessary zone wise, ten days before the date of poll.”

1“5 Admission during voting -

Admission during voting shall, if so desired by the Returning Officer, be on production of an admission card to be issued by the co-operative society, under postal certificate. The representatives of member societies, shall, in addition produce resolutions of their respective co-operative societies authorizing them to represent the co-operative society in the election.

If any difficulty arises with regard to the identification of individual members, official or representatives of the member societies, the Returning Officer may call upon one or more official of the Co-operative Department to assist him.

The manager shall make such arrangements with regard to the admission and seating of members and others invited by the society as he may consider necessary.

࿿࿿࿿_x0010__x0017_Voting -

Voting shall be exercised by secret ballot. The Registrar may by general or special order grant exemption from this rule to any co-operative society or any class of co-operative societies.

The candidates who secure a majority of votes shall be declared elected by the Returning Officer. If the number of votes in favour of two or more candidates are equal, the Returning Officer shall decide the matter by lot.


1. Amended vide notification No.Coop. A(3)-1/99-Vol.-III dated 17-2-2009 published in Rajpatra dated 18-2-09.


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1“(3) The Returning Officer shall, immediately after the declaration of the result of the election, communicate the names of persons elected, to the offices of the concerned Assistant Registrar and the Deputy Registrar, Co-operative Societies and the Registrar Co-operative Societies, Himachal Pradesh. He shall also direct the Manager, to exhibit a list of names of the persons elected at some conspicuous place at the registered office of society for a minimum period of seven days after the date of the declaration of result.”

7. Maintenance of law and order - If the Returning Officer is of the opinion that there may be some trouble from any quarter to hamper the smooth conduct of elections, he may requisition such help as he considers necessary.

2“8. Exemption - The Registrar may by general or special order grant exemption from the provisions of the Rule-4 to any co-operative society or any class of co-operative societies.”

3“9 Observer appointment - The Registrar may appoint Observer to supervise and monitor the election proceedings wherever deemed necessary.

࿿࿿࿿_x0010__x0017_Appointment of Election Staff - The Registrar may appoint election staff to assist the Returning Officer from the Department of Cooperation/ Cooperative Society wherever deemed necessary. Such staff, including the Manager, shall work under the directions of the Returning Officer.

Code of Conduct - The following code of conduct shall apply to the Cooperative Societies with effect from the date of approval of election programme by the Registrar till declaration of results of elections.

No policy decision shall be taken by the existing/ongoing committee.

No new branch of the Bank/Society shall be opened.

No financial benefit will be announced or given to members or employees of the society.

No transfer of employees shall be ordered.

No fresh appointments shall be made.

No promotion shall be ordered.

Any other measure or action that may be prohibited by the Registrar.”



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